Are you thinking about quitting your current job and need to write a resignation letter? Below are free samples designed by RG professionals. Simply click on the template that suits your needs and get started.
Explore these samples, download them, and personalize them. Just click and start writing your own resignation letter now!
Table of Contents
- Resignation Letter Sample Library 1: Two Weeks Notice Templates
- Resignation Letter Sample Library 2: Career Specific Templates
- Resignation Letter Sample Library 3: Life Situation Templates
- How to Write a Resignation Letter
1. Resignation Letter Sample Library 1: Two Weeks Notice Templates
The above sample library was designed by our in-house Resume Genius writing team and HR consultants. Since your time is of value, we have decided to offer the best resignation letters for free to download in Microsoft Word format. Every free sample above is fully customizable to match your needs. Explore and download any of these templates and leave your job on a professional note.
2. Resignation Letter Sample Library 2: Career-Specific Templates
We decided to include even more free samples due to popular demand. We have built out seven new career-specific templates to help match your needs. Remember to modify these downloaded files to match your circumstances accordingly.
3. Resignation Letter Sample Library 3: Life Situations Templates
No matter if you are a recent college graduate or senior executive, sometimes personal issues suddenly arise that force us to resign during different phases throughout our career. It can be hard to write these letters due to the personal stakes involved.
Fortunately, we have created a new library of samples for life-related situations that will help you resign in a professional manner.
4. How to Write a Resignation Letter
What is a Resignation Letter?
Whether you are departing a company on good terms or can’t run fast enough out the door, it may be wise to write a letter of resignation. This type of document formalizes your intention to leave the company and the reasons for your departure. Following these writing tips will smooth out the process of leaving.
Why Should You Write One?
A resignation letter is an efficient way to send the same document to numerous departments keeping all relevant parties well-informed of your departure.
If the document is polite and straightforward, your manager will be impressed with the gesture and quite thankful for this information. So long as it is constructive, it may even bring intangible benefits to your career down the road, such as potential letters of recommendation, positive appraisals via word of mouth, and may even help you return to the company.
When Should You Write One — Months in Advance or Two Weeks Notice?
If you are certain you will be leaving your company, let them know at most two months in advance and at least two weeks. Remeber to write out “two weeks notice,” and not “2 weeks notice.”
How Should You Submit Your Letter?
You can have a private meeting with your manager where you share your plans, followed by a formal letter to make it official. In the end, do what you feel comfortable with.
Building a Resignation Letter
We recommend that you write a civil, succinct letter that contains the following:
1. Letter Date
Include the date when you submit the letter in the top left line above the address.
The address should follow a formal business letter template. Use the company name on the first line, followed by the street address, city and zip code.
The addressee is usually your manager – you can use their first name. If the situation calls for it, you can address a larger audience such as unit, team, department, or the whole company.
4. Resignation Declaration
You must make it clear that you are resigning from the first sentence.
5. Date of Departure
A clear departure date is necessary as it lets your manager strategize the path forward.
6. Reasons for Leaving (Optional)
In this section, employ your diplomatic chops and provide a reason for your departure. Acceptable reasons can range from general health concerns, spending more time with family, relocation, career change, and much more.
Keep in mind that this document is usually not the best method to express dissatisfaction with your company. You can metaphorically nail 95 grievances to your boss’s desk by detailing areas of urgent reform but think hard about the pros and cons of delivering such a letter.
7. Thank You Section
Make sure to end the letter by thanking your manager and if you feel grateful, acknowledge the opportunity they gave you.
If you submit a hard copy of the letter, sign above your typed name. A typed name suffices as an online resignation letter.
A letter of resignation is a functional document that can be used in many exit situations. Usually, the document signifies that your time in the position will come to a close in the coming days. Be prepared for all situations and tailor your letter to match the situation.