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Office Administrator Cover Letter

| By | Reviewed by Samuel Johns, CPRW

Tell your target employer you're ready to support their team by preparing an excellent cover letter for an office administrator role. Use our office administrator cover letter example and writing tips to help you find a fulfilling new position.

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A grey-and-white office administrator cover letter example on a template with the applicant's name and contact information centered at the top following their opening, body, and closing paragraphs
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Office Administrator Cover Letter Template (Text Format)

The best way to make sure your cover letter looks professional is by using the correct cover letter format.

Text Format
[Today’s Date] [Hiring Manager’s Name] 123 Company Address
Company’s City, State, Zip Code
(xxx) xxx-xxxx
hiring.manager@gmail.com

Dear [Mr./Ms./Mx.] [Hiring Manager’s Last Name],

I’m responding to the advertisement for the position of Office Manager. As an accomplished managerial expert with 6+ years of experience planning complex office endeavours, I’m confident I can be instrumental to your organization’s growth.

Throughout my professional career, I’ve honed my expertise in performing HR obligations, such as overseeing $1,000,000 worth of office assets and planning 320+ company-wide events. For example, I helped reduce office costs by 15% after conducting audits and negotiating prices with different suppliers. I’ve also been personally commended by NorthWest Hardwood’s CEO as being “integral to the company’s organization” and received annual Top Performer awards in 2019 and 2022.

My experience also includes overseeing managerial activities in a fast-paced office environment. For instance, I’ve handled payroll processes for 35+ employees at Wolf Co. and budgeted accordingly with 100% accuracy in addition to my administrative management duties.

I look forward to meeting with you in person to discuss employment in further detail. Thank you for your time and consideration.

Sincerely,

[Your Name]

How to write a cover letter for an office administrator role

Learning how to put together a cover letter for the specific job(s) you want will help you land more interviews.

An office administrator is responsible for the day-to-day functioning of an office. Daily responsibilities for office administrators can vary depending on the office’s size but generally include completing tasks like:

  • managing schedules and payroll
  • organizing and filing documents
  • ordering supplies
  • providing administrative support to executives or other in-house departments

As you’re making your office administration cover letter, ensure you use the proper cover letter format so employers are more likely to consider you for the role.

Here are three tips to guide you through writing your office administration cover letter:

1. Introduce yourself with an effective opening statement

Your cover letter’s opening paragraph should introduce yourself politely and state the position you’re applying for. Be specific when explaining why you’re interested in the role, rather than just stating that you’re looking for a job. Mentioning how you came across the listing and what you like about the job description can help demonstrate your enthusiasm for the opportunity.

Here’s an example of how to start a cover letter by connecting your similar values and qualifications back to the target role:

An example of an opening statement from an office administrator cover letter

My name is Ginny Li and I’m applying for the Office Administrator role at 84&Yours. After learning about 84&Yours’ goals to provide employees with a diverse and value-driven environment and reading how your organization was one of Fortune 100’s “Top Companies to Work For,” I knew I had to apply. I also value providing a safe space for employees of all ages and backgrounds to thrive, and my previous experiences have attested to this belief.

2. List your top skills and experience in your body paragraph

A body paragraph should expand on your qualifications for the position and include specific examples of your hard and soft skills and work experience.

Try to connect your qualifications to the company’s needs by explaining how you’d be an asset to the company. Use specific examples and numbers to back up your claims and show you’ve done your research on your target organization.

If you have any transferable skills that are applicable to office administration, mention them here. For instance, computer skills and administrative skills are essential for this role, so provide a statement about them in your body paragraph, like so:

An example of an applicant's body paragraph explaining their years of experience and qualifications on their office administrator cover letter
Write concise but descriptive statements when writing your body paragraph.

3. Close your cover letter on a positive note

Your office administrator cover letter’s closing paragraph should reiterate your interest in the position and thank your reader for their time.

To end your cover letter successfully, don’t forget to include your contact information so your target employer knows exactly how to reach you. Also, mention that you look forward to hearing from the reader soon so they can consider you for a future interview.

Use an appropriate cover letter sign-off such as “Best regards,” or “Sincerely,” and include your first and last name at the bottom of your letter.

Here’s an example of a clear closing statement from an office administrator job applicant:

I’m confident I can help 84&Yours meet its goals and look forward to hearing from you soon. You can reach me at 634-323-4221 or by email at ginnyli@gmail.com. Thank you for taking the time to consider my application.

Best regards,

Ginny Li

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