Office Administrator Cover Letter

An office administrator is responsible for the day-to-day functioning of an office. Daily responsibilities for office administrators can vary depending on the office’s size but generally include completing tasks like:

• managing schedules and payroll
• organizing and filing documents
• ordering supplies
• providing administrative support to executives or other in-house departments

As you’re making your office administration cover letter, ensure you use the proper cover letter format so employers are more likely to consider you for the role.

Here are three tips to guide you through writing your office administration cover letter:

1. Introduce yourself with an effective opening statement

Your cover letter’s opening paragraph should introduce yourself politely and state the position you’re applying for. Be specific when explaining why you’re interested in the role, rather than just stating that you’re looking for a job. Mentioning how you came across the listing and what you like about the job description can help demonstrate your enthusiasm for the opportunity.

Here’s an example of how to start a cover letter by connecting your similar values and qualifications back to the target role:

An example of an opening statement from an office administrator cover letter

My name is Ginny Li and I’m applying for the Office Administrator role at 84&Yours. After learning about 84&Yours’ goals to provide employees with a diverse and value-driven environment and reading how your organization was one of Fortune 100’s “Top Companies to Work For,” I knew I had to apply. I also value providing a safe space for employees of all ages and backgrounds to thrive, and my previous experiences have attested to this belief.

2. List your top skills and experience in your body paragraph

A body paragraph should expand on your qualifications for the position and include specific examples of your hard and soft skills and work experience.

Try to connect your qualifications to the company’s needs by explaining how you’d be an asset to the company. Use specific examples and numbers to back up your claims and show you’ve done your research on your target organization.

If you have any transferable skills that are applicable to office administration, mention them here. For instance, computer skills and administrative skills are essential for this role, so provide a statement about them in your body paragraph, like so:

3. Close your cover letter on a positive note

Your office administrator cover letter’s closing paragraph should reiterate your interest in the position and thank your reader for their time.

To end your cover letter successfully, don’t forget to include your contact information so your target employer knows exactly how to reach you. Also, mention that you look forward to hearing from the reader soon so they can consider you for a future interview.

Use an appropriate cover letter sign-off such as “Best regards,” or “Sincerely,” and include your first and last name at the bottom of your letter.

Here’s an example of a clear closing statement from an office administrator job applicant:

I’m confident I can help 84&Yours meet its goals and look forward to hearing from you soon. You can reach me at 634-323-4221 or by email at ginnyli@gmail.com. Thank you for taking the time to consider my application.

Best regards,

Ginny Li