Administrative Assistant Cover Letter Examples
Written By Samuel Johns
Reviewed By Conrad BenzStand out from the crowd with our administrative assistant cover letter examples, built using insights from 600+ job listings. You’ll also find expert writing tips to guide you — including how to use this data to craft a tailored cover letter of your own.
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Administrative Assistant Resume & Related Cover Letters
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Administrative Assistant Cover Letter Template
Use this example as a guide when you format your cover letter to impress hiring managers.
Copy-paste Administrative Assistant Cover Letter (Text Format)
- Entry-level
- Mid-level
- Senior-level
FIRST AND LAST NAME
Email: your.email@email.com
Phone: (123) 456-7891
Address: Street, City, State
LinkedIn: linkedin.com/in/yourprofile
[Today’s Date]
[Hiring Manager’s Name]
123 Company Address
Company’s City, State, Zip Code
(xxx) xxx-xxxx
hiring.manager@gmail.com
Dear [Mr./Ms./Mx.] [Hiring Manager’s Last Name],
I’m writing to apply for the Administrative Assistant position at Evergreen. With over two years of experience in administrative support roles, I’m well-equipped to contribute to your team’s efficiency and success.
In my current role at Oasis Innovation, I have developed a reputation for reliability and attention to detail. My responsibilities include managing high-volume communications, where I efficiently handle over 50 calls and messages daily. By implementing a new filing system, I reduced document retrieval time by 15%, demonstrating my commitment to improving office processes.
Throughout my career, I have consistently sought opportunities to enhance my skills. Recently, I completed a course in advanced Excel techniques, which has already proven valuable in streamlining data management and reporting processes. Additionally, I have familiarized myself with project management methodologies, allowing me to better prioritize tasks and meet deadlines effectively.
Evergreen’s commitment to innovation and sustainability aligns well with my professional interests. I am particularly impressed by your company’s efforts to implement eco-friendly practices in the workplace.
Thank you for your consideration. I look forward to the opportunity to discuss how I can contribute to Evergreen’s mission and goals. I can be reached at (503) 836-8854 or yourname@gmail.com.
Sincerely,
Your Name
[Today’s Date]
[341 Company Address]
Company City, State xxxxx
(xxx) xxx-xxxx
hiring.manager@mail.com
Dear [Mr./Ms./Mrs.] [Hiring Manager’s Name],
Please accept my enclosed application for the position of at [Company Name]. Having read through your job description, I am thrilled to be applying for this position as my 6 years of experience and skillset match the requirements you’re looking for.
At my current company, Redford & Sons, I am valued by the CEO and his staff as a critical support pillar for the team, keeping meetings, papers, travel arrangements, and office items organized at all times. I have spearheaded the effort to “go digital” for almost all planning and paperwork, increasing office efficiency to the point of saving $3,000 per year in contracted labor expenses. Allow me to highlight three bullet points from my resume that I believe demonstrate why I am the perfect candidate for this position:
- Trained two assistants during a period of company expansion to ensure attention to detail and adherence to company policy
- Maintain utmost discretion when dealing with sensitive topics
- Typed documents such as correspondence, drafts, memos, and emails, and prepared 3 reports weekly for management.
My resume goes into more detail about my daily job duties and achievements during my tenure as an administrative assistant at two companies. However, I believe that these bullet points demonstrate that I have the ability to perform the major duties, and train others in how to perform in this role effectively, should the need arise.
I would love to have to opportunity to join the team at [Company Name] and use my skills to create an efficient and stress free office environment for your executives. I believe I can meet and exceed the expectations you have for this role. I look forward to speaking more with you about my candidacy. Feel free to contact me at any time.
Sincerely,
[Your Name]
[Today’s Date]
[Hiring Manager’s Name]
123 Company Address
Company’s City, State, Zip Code
(xxx) xxx-xxxx
hiring.manager@gmail.com
Dear [Mr./Ms./Mx.] [Hiring Manager’s Last Name],
I’m excited to apply for the Senior Administrative Assistant position at Enbridge. With over six years of experience supporting C-suite executives and senior management teams, I am confident in my ability to contribute to your organization’s success.
While at Anthropic, I have honed my skills in high-level calendar management, travel logistics, and confidential information handling. My role supporting the VP and Chief Information Security Officer has sharpened my ability to prioritize effectively and manage complex schedules in a fast-paced environment.
In my previous role at Illumio, I demonstrated my ability to drive efficiency improvements. By streamlining administrative processes, I achieved a 15% increase in departmental efficiency. This experience underscores my commitment to continuous improvement and my ability to identify and implement process enhancements.
Additionally, I recently became a Certified Administrative Professional to further enhance my ability to support complex organizational needs. I’m excited about the opportunity to bring my comprehensive skill set and dedication to excellence to Enbridge.
I look forward to the possibility of discussing how my experience and abilities can support your team’s goals. Please feel free to reach out to me at (770) 625-9669 or yourname@email.com.
Sincerely,
Your Name
Average administrative assistant salaries in the US
The following table includes information from O*NET Resource Center by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license, this data is pulled from the most recent US Bureau of Labor Statistics’ Employment & Earnings report (as of 10/16/2024), featuring the top states by use.
Average administrative assistant annual salaries by state
| States | Salary / Year |
|---|---|
| California | $50,220 |
| New York | $47,960 |
| Texas | $40,440 |
| Florida | $40,570 |
| Pennsylvania | $42,010 |
| Illinois | $45,920 |
| Ohio | $42,360 |
| Georgia | $37,990 |
| North Carolina | $42,140 |
| Michigan | $42,710 |
| National Average | $42,931 |
Administrative assistant cover letter writing tips
If you’re friendly, professional, and highly organized, you’re an excellent fit for administrative assistant positions.
But you still need to know how to emphasize the right skills and strengths for the job. Learn how to write the perfect cover letter with these four tips for applicants in your industry:
1. Highlight your administrative assistant skills
Responsibilities such as answering the phone, scheduling appointments, and organizing paperwork and files are commonly asked of administrative assistants. Your cover letter should highlight relevant administrative assistant skills that illustrate your ability to do the job.
Since administrative assistant duties vary depending on the industry, your cover letter should also emphasize job-specific technical skills that are required to excel. For example, if you’re applying to a medical office, show that you’re familiar with medical terminology and MEDITECH software.
Here’s a list of key administrative assistant technical skills:
- Phone etiquette
- Data entry
- Inventory management
- Billing and record-keeping
- Accounting software (Intuit QuickBooks and Sage 50 Accounting)
- Scheduling software
- Google Drive and Microsoft Office
- Customer relationship (CRM) software (Salesforce)
- Enterprise resource planning (ERP) software (Microsoft Dynamics, SAP, and Oracle JD Edwards EnterpriseOne)
- Project management software (Microsoft SharePoint, Microsoft Project, and Confluence)
In addition to your hard skills, here are some administrative assistant soft skills employers seek:
- People skills
- Interpersonal skills
- Communication skills
- Attention to detail
- Multitasking
- Prioritization
- Collaboration
- Problem-solving skills
- Customer service skills
2. Use words and phrases used in job listings
We analyzed hundreds of 2025 job ads for administrative assistants to identify the most commonly used words and phrases employers are looking for.
We analyzed over 1000 real administrative assistant job ads to find the top words and phrases to add to your resume. DataKeyword % Count Microsoft Office 63 926 Communication skills 50 740 Organizational skills 45 666 Office management 42 613 Customer service skills 37 543 Answering and handling calls 37 539 Scheduling and coordination 34 496 Work ethic 32 469 Interpersonal skills 30 435 Filing and recordkeeping 25 375
By incorporating these terms into your cover letter, you can show that you’re in tune with current hiring trends and demonstrate that you understand what employers expect — helping you stand out as someone who can hit the ground running.
3. Emphasize your prioritization skills
As part of the administrative staff, you and your expertise are valuable to employers to ensure efficient daily operations while leaving a positive impression on visitors.
So employers seek people with strong multitasking and prioritization skills to manage competing priorities — from greeting visitors to performing routine clerical work.
In your cover letter, emphasize your ability to prioritize a large number of tasks to show employers you can handle the demands of a busy office. For example, talk about your experience where you successfully completed day-to-day tasks during a period of expansion while spearheading a major digitization project for older paperwork.
4. End with a convincing closing statement
Depending on the level of experience and expertise employers are seeking, the technical requirements for an administrative role can vary — from a degree in business administration to no experience necessary.
To stand out from other candidates with similar technical skills as you, you’ll need to know how to end your cover letter memorably.
Here’s how to craft a convincing closing statement for your administrative assistant cover letter:
- Restate your interest for the job. Talk about what excites you the most about the opportunity, so employers can recognize that you not only have the right skills but also the passion to excel.
- List your key selling points. As you highlight your strengths as an administrative assistant, focus on how your skills and experience as an administrative assistant will directly benefit the company.
- Include a call to action that encourages the hiring manager to get in touch so you can further discuss your qualifications
- Thank the hiring manager for taking the time to review your job application
- End your cover letter appropriately with a sign-off like “Sincerely,”
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Administrative Assistant Cover Letter Examples
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