Administrative Assistant Cover Letter Example

Learn how to stand out from the crowd and convince the hiring manager to read your application with our persuasive and well-written administrative assistant cover letter sample. We also have writing tips to help guide you.

December 17, 2024

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Entry-level

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An example of an administrative assistance cover letter

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Senior-level

A senior administrative assistant cover letter example with a green header.

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Administrative Assistant Cover Letter Template

Use this example as a guide when you format your cover letter to impress hiring managers.

Copy-paste Administrative Assistant Cover Letter (Text Format)

Entry-level
Mid-level
Senior-level

FIRST AND LAST NAME

Email: your.email@email.com

Phone: (123) 456-7891

Address: Street, City, State

LinkedIn: linkedin.com/in/yourproﬁle

[Today’s Date]

[Hiring Manager’s Name]
123 Company Address
Company’s City, State, Zip Code
(xxx) xxx-xxxx
hiring.manager@gmail.com

Dear [Mr./Ms./Mx.] [Hiring Manager’s Last Name],

I’m writing to apply for the Administrative Assistant position at Evergreen. With over two years of experience in administrative support roles, I’m well-equipped to contribute to your team’s efficiency and success.

In my current role at Oasis Innovation, I have developed a reputation for reliability and attention to detail. My responsibilities include managing high-volume communications, where I efficiently handle over 50 calls and messages daily. By implementing a new filing system, I reduced document retrieval time by 15%, demonstrating my commitment to improving office processes.

Throughout my career, I have consistently sought opportunities to enhance my skills. Recently, I completed a course in advanced Excel techniques, which has already proven valuable in streamlining data management and reporting processes. Additionally, I have familiarized myself with project management methodologies, allowing me to better prioritize tasks and meet deadlines effectively.

Evergreen’s commitment to innovation and sustainability aligns well with my professional interests. I am particularly impressed by your company’s efforts to implement eco-friendly practices in the workplace.

Thank you for your consideration. I look forward to the opportunity to discuss how I can contribute to Evergreen’s mission and goals. I can be reached at (503) 836-8854 or yourname@gmail.com.

Sincerely,

Your Name

[Today’s Date]

[341 Company Address]
Company City, State xxxxx
(xxx) xxx-xxxx
hiring.manager@mail.com

Dear [Mr./Ms./Mrs.] [Hiring Manager’s Name],

Please accept my enclosed application for the position of at [Company Name]. Having read through your job description, I am thrilled to be applying for this position as my 6 years of experience and skillset match the requirements you’re looking for.

At my current company, Redford & Sons, I am valued by the CEO and his staff as a critical support pillar for the team, keeping meetings, papers, travel arrangements, and office items organized at all times. I have spearheaded the effort to “go digital” for almost all planning and paperwork, increasing office efficiency to the point of saving $3,000 per year in contracted labor expenses. Allow me to highlight three bullet points from my resume that I believe demonstrate why I am the perfect candidate for this position:

Trained two assistants during a period of company expansion to ensure attention to detail and adherence to company policy
Maintain utmost discretion when dealing with sensitive topics
Typed documents such as correspondence, drafts, memos, and emails, and prepared 3 reports weekly for management.

My resume goes into more detail about my daily job duties and achievements during my tenure as an administrative assistant at two companies. However, I believe that these bullet points demonstrate that I have the ability to perform the major duties, and train others in how to perform in this role effectively, should the need arise.

I would love to have to opportunity to join the team at [Company Name] and use my skills to create an efficient and stress free office environment for your executives. I believe I can meet and exceed the expectations you have for this role. I look forward to speaking more with you about my candidacy. Feel free to contact me at any time.

Sincerely,

[Your Name]

[Today’s Date]

[Hiring Manager’s Name]
123 Company Address
Company’s City, State, Zip Code
(xxx) xxx-xxxx
hiring.manager@gmail.com

Dear [Mr./Ms./Mx.] [Hiring Manager’s Last Name],

I’m excited to apply for the Senior Administrative Assistant position at Enbridge. With over six years of experience supporting C-suite executives and senior management teams, I am confident in my ability to contribute to your organization’s success.

While at Anthropic, I have honed my skills in high-level calendar management, travel logistics, and confidential information handling. My role supporting the VP and Chief Information Security Officer has sharpened my ability to prioritize effectively and manage complex schedules in a fast-paced environment.

In my previous role at Illumio, I demonstrated my ability to drive efficiency improvements. By streamlining administrative processes, I achieved a 15% increase in departmental efficiency. This experience underscores my commitment to continuous improvement and my ability to identify and implement process enhancements.

Additionally, I recently became a Certified Administrative Professional to further enhance my ability to support complex organizational needs. I’m excited about the opportunity to bring my comprehensive skill set and dedication to excellence to Enbridge.

I look forward to the possibility of discussing how my experience and abilities can support your team’s goals. Please feel free to reach out to me at (770) 625-9669 or yourname@email.com.

Sincerely,

Your Name

Average administrative assistant salaries in the US

The following table includes information from O*NET Resource Center by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license, this data is pulled from the most recent US Bureau of Labor Statistics’ Employment & Earnings report (as of 10/16/2024), featuring the top states by use.

Average administrative assistant annual salaries by state

States	Salary / Year
California	$50,220
New York	$47,960
Texas	$40,440
Florida	$40,570
Pennsylvania	$42,010
Illinois	$45,920
Ohio	$42,360
Georgia	$37,990
North Carolina	$42,140
Michigan	$42,710
National Average	$42,931

Administrative assistant cover letter writing tips

If you’re friendly, professional, and highly organized, you’re an excellent fit for administrative assistant positions.

But first, you need to craft an exceptional cover letter that aligns your administrative assistant skills with what hiring managers are seeking.

Follow these three tips to write an administrative assistant cover letter that’ll catch the attention of everyone who reads it:

1. Highlight your administrative assistant skills

As an administrative assistant, your responsibilities will include answering the phone, scheduling appointments, and organizing paperwork and files. The ideal cover letter should highlight your administrative experience, computer literacy, and complementary soft skills like organizational skills and time management.

Since administrative assistant duties vary depending on the industry, your cover letter should also emphasize job-specific technical skills that are required to excel. For example, if you’re applying to a medical office, show that you’re familiar with medical terminology and MEDITECH software.

Here’s a list of key administrative assistant technical skills:

Phone etiquette
Data entry
Inventory management
Billing and record-keeping
Accounting software (Intuit QuickBooks and Sage 50 Accounting)
Scheduling software
Google Drive and Microsoft Office
Customer relationship (CRM) software (Salesforce)
Enterprise resource planning (ERP) software (Microsoft Dynamics, SAP, and Oracle JD Edwards EnterpriseOne)
Project management software (Microsoft SharePoint, Microsoft Project, and Confluence)

In addition to your hard skills, here are some administrative assistant soft skills employers seek:

People skills
Interpersonal skills
Communication skills
Attention to detail
Multitasking
Prioritization
Collaboration
Problem-solving skills
Customer service skills

2. Emphasize your prioritization skills

As part of the administrative staff, you and your expertise are valuable to employers to ensure efficient daily operations while leaving a positive impression on visitors.

So employers seek people with strong multitasking and prioritization skills to manage competing priorities — from greeting visitors to performing routine clerical work.

In your cover letter, emphasize your ability to prioritize a large number of tasks to show employers you can handle the demands of a busy office. For example, talk about your experience where you successfully completed day-to-day tasks during a period of expansion while spearheading a major digitization project for older paperwork.

3. End with a convincing closing statement

Depending on the level of experience and expertise employers are seeking, the technical requirements for an administrative role can vary — from a degree in business administration to no experience necessary.

To stand out from other candidates with similar technical skills as you, you’ll need to know how to end your cover letter memorably.

Here’s how to craft a convincing closing statement for your administrative assistant cover letter:

Restate your interest for the job. Talk about what excites you the most about the opportunity, so employers can recognize that you not only have the right skills but also the passion to excel.
List your key selling points. As you highlight your strengths as an administrative assistant, focus on how your skills and experience as an administrative assistant will directly benefit the company.
Include a call to action that encourages the hiring manager to get in touch so you can further discuss your qualifications
Thank the hiring manager for taking the time to review your job application
End your cover letter appropriately with a sign-off like “Sincerely,”

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Written by

Ida Pettersson

Committed to empowering job seekers of all experience levels to take the next step in their careers, Ida helps professionals navigate the job hunt from start to finish. After graduating from New College of Florida with a B.A. in Philosophy and Chinese Language and Culture, Ida moved to Hong Kong to begin her own career journey and finally settled in Taiwan. Her insights on resume writing, interview strategies, and career development have been featured on websites such as LawCareers.net, Digital Marketer, and SheCanCode.