Administrative Assistant Cover Letter Example & Tips

Text Format

[Today’s Date]

[341 Company Address
Company City, State xxxxx
(xxx) xxx-xxxx
hiring.manager@mail.com

Dear [Mr./Ms./Mrs.] [Hiring Manager’s Name],

Please accept my enclosed application for the position of at [Company Name]. Having read through your job description, I am thrilled to be applying for this position as my 6 years of experience and skillset match the requirements you’re looking for.

At my current company, Redford & Sons, I am valued by the CEO and his staff as a critical support pillar for the team, keeping meetings, papers, travel arrangements, and office items organized at all times. I have spearheaded the effort to “go digital” for almost all planning and paperwork, increasing office efficiency to the point of saving $3,000 per year in contracted labor expenses. Allow me to highlight three bullet points from my resume that I believe demonstrate why I am the perfect candidate for this position:

Trained two assistants during a period of company expansion to ensure attention to detail and adherence to company policy
Maintain utmost discretion when dealing with sensitive topics
Typed documents such as correspondence, drafts, memos, and emails, and prepared 3 reports weekly for management.

My resume goes into more detail about my daily job duties and achievements during my tenure as an administrative assistant at two companies. However, I believe that these bullet points demonstrate that I have the ability to perform the major duties, and train others in how to perform in this role effectively, should the need arise.

I would love to have to opportunity to join the team at [Company Name] and use my skills to create an efficient and stress free office environment for your executives. I believe I can meet and exceed the expectations you have for this role. I look forward to speaking more with you about my candidacy. Feel free to contact me at any time.

Sincerely,

[Your Name]

Administrative Assistant Cover Letter Tips

Learning how to put together a cover letter for the specific job(s) you want will help you land more interviews.

If you’re friendly, professional, and highly organized, you’re an excellent fit for administrative assistant positions.

But first, you need to craft an exceptional cover letter that aligns your administrative assistant skills with what hiring managers are seeking.

Follow these three tips to write an administrative assistant cover letter that’s sure to catch their attention:

1. Highlight administrative assistant skills

As an administrative assistant, your responsibilities include answering the telephone, scheduling appointments, and organizing paperwork. So the ideal cover letter should highlight administrative experience, computer literacy, and complementary soft skills like organizational skills and time management skills.

But because administrative assistant duties vary depending on the industry, your cover letter should emphasize job-specific technical skills that are required to excel. For example, if you’re applying to a medical office, familiarity with medical terminology and MEDITECH software is an asset.

Here’s a list of key administrative assistant technical skills:

Phone etiquette
Data entry
Inventory management
Billing and record-keeping
Accounting software (Intuit QuickBooks and Sage 50 Accounting)
Scheduling software
Google Drive and Microsoft Office
Customer relationship (CRM) software (Salesforce)
Enterprise resource planning (ERP) software (Microsoft Dynamics, SAP, and Oracle JD Edwards EnterpriseOne)
Project management software (Microsoft SharePoint, Microsoft Project, and Confluence)

In addition to your hard skills, here are some administrative assistant soft skills employers seek:

People skills
Interpersonal skills
Communication skills
Attention to detail
Multitasking
Prioritization
Collaboration
Problem-solving skills
Customer service skills

2. Emphasize your prioritization skills

As part of the administrative staff, you and your expertise are valuable to employers to ensure efficient daily operations while leaving a positive impression on visitors.

So employers seek people with strong multitasking and prioritization skills to manage competing priorities — from greeting visitors to performing routine clerical work.

In your cover letter, emphasize your prioritization skills to show employers you can handle the demands of a busy office. For example, talk about your experience where you successfully completed day-to-day tasks during a period of expansion while spearheading the effort to “go digital” for planning and paperwork.

3. End with a convincing closing statement

Depending on the level of experience and expertise employers are seeking, the technical requirements for an administrative role can vary — from a degree in business administration or administrative certifications to no experience required.

But because most applicants likely meet the technical requirements, knowing how to end your cover letter memorably increases your chances of getting an interview.

Here’s how to craft a convincing closing statement for your administrative assistant cover letter:

Restate your interest for the job. Talk about what excites you the most about the opportunity, so employers can recognize that you not only have the right skills but also the passion to excel.
List your key selling points. As you highlight your strengths as an administrative assistant, focus on how your skills and experience as an administrative assistant will directly benefit the company.
Include a call to action that encourages the hiring manager to get in touch so you can further discuss your qualifications
Thank the hiring manager for taking the time to review your job application
End your cover letter with “Sincerely,”