8 Administrative Resume Examples & Templates (New Data)
Written By Ida Pettersson
Reviewed By Amy LaikerStruggling to make a resume for an administrative assistant position? Our samples and tips will help give you the inspiration you need. Don't forget to also write an administrative assistant cover letter to pair with your resume.
If you’d like to freshen up your application, our array of free resume templates has some cutting-edge options.
If you’d like to freshen up your application, our library of free resume templates has many more designs to choose from.
If you’d like to freshen up your application, our array of free resume templates has some cutting-edge options.
Administrative assistant resume templates
Copy-and-paste text format
- Entry Level
- Mid Level
- Senior Level
FIRST AND LAST NAME
Email: your.email@email.com
Phone: (123) 456-7891
Address: Street, City, State
LinkedIn: linkedin.com/in/yourprofile
Career Objective
Adaptable administrative professional with exceptional organizational skills and a strong ability to multitask. 2+ years of experience leveraging proficiency in Microsoft Office Suite, calendar management, and office coordination to enhance productivity within a dynamic work environment. Eager to contribute proactive support to executives and teams at Evergreen.
Professional Experience
- Screen and redirect 50+ phone calls and electronic messages daily, maintaining confidentiality and efficiency in communication flow
- Reduced document retrieval time by 15% and enhanced organization within the office by implementing new filing system
- Collaborate with cross-functional teams to exchange data and information, contributing to 10% reduction in annual expenses through improved budget planning
- Coordinate travel arrangements for executives, including booking flights, hotels, and transportation
- Manage expense reporting, ensuring accuracy and timeliness in reimbursement for travel and business expenses
- Provided administrative support to the NGO’s office operations, including data entry, document management, and correspondence
- Assisted in organizing fundraising events and donor outreach campaigns to achieve a 25% increase in funds raised compared to the previous year
- Coordinated volunteer schedules and assignments for 30+ volunteers, ensuring timely completion of projects and events
- Managed social media accounts and online communications, increasing engagement with the NGO’s mission and activities
Education
University of Oregon, Eugene, OR
May 20XX
Associate Degree in Business Administration
Additional Skills
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Calendar management
- File management
Resume Summary
Administrative Assistant with 4+ years of experience preparing flawless presentations, assembling facility reports, and maintaining schedules. Possess extensive expertise in Microsoft Excel and database management. Looking to leverage organizational and time management skills as an Administrative Assistant at Alpha Consulting.
Professional Experience
- Scheduled and coordinated meetings, appointments, and travel arrangements for supervisors and managers
- Trained 2 administrative assistants during a period of company expansion to ensure strict adherence to company policies
- Developed new filing and organizational practices, saving the company $3,000 per year in contracted labor expenses
- Maintained utmost discretion when dealing with sensitive topics
- Managed travel and expense reports for team members
- Typed drafts, memos, and emails at 100 wpm typing speed, and prepared weekly reports for management
- Opened, sorted, and distributed incoming messages and correspondence throughout the department
- Purchased and maintained office supply inventories, carefully adhering to a $4,000 annual budget
- Greeted visitors and determined the appropriate point person and meeting time for their specific situations
- Recorded, transcribed, and distributed meeting minutes
Education
River Brook University, Chicago, IL | May 20XX
Bachelor of Arts, History
Graduated cum laude
International Association of Administrative Professionals (IAAP) | 20XX
Certified Administrative Professional (CAP)
Relevant Skills
- Adaptability
- Collaboration
- Strong work ethic
- Problem solving
- Attention to detail
- Bookkeeping
- Microsoft Suite
- Slack
- Fluent in Spanish & English
Resume Summary
Seasoned Administrative Assistant with 6+ years of experience supporting C-suite executives and senior management teams. Demonstrated proficiency in calendar management, travel logistics, and expense reporting. Known for leveraging exceptional interpersonal skills to resolve issues and facilitate effective communication across departments
Professional Experience
- Manage calendars for the VP and Chief Information Security Officer, scheduling internal and external meetings and prioritizing action items effectively.
- Prepare and handle confidential information with tact and decorum, demonstrating discretion and professionalism in all interactions
- Utilize project management skills to successfully execute 10 employee and client events on average per year
- Reconcile expense reports and manage purchase requisition submissions
- Handle all aspects of travel arrangements, including flights, cars, and agendas, for executives, averaging 5 trips per month
- Prepared and edited presentations, reports, and correspondence, producing 20+ documents monthly with accuracy
- Managed office supplies inventory and procurement, optimizing cost efficiency and ensuring availability of necessary resources
- Achieved a 15% increase in efficiency within the department by streamlining administrative processes
- Coordinated with cross-functional teams to facilitate project workflows, averaging 10 projects per quarter
Education
CLARK ATLANTA UNIVERSITY, Atlanta, GA
May 20XX
Bachelor of Science in Business Administration
Additional Skills
MS Office (Word, Excel, PowerPoint), expense report reconciliation, travel coordination, Asana
The most in-demand administrative assistant skills
Hiring managers look for administrative assistants whose resumes align with the skills emphasized in their job ads.
To help you identify the most relevant skills to highlight on your resume, we analyzed administrative assistant job listings from multiple job search platforms.
Our research reveals that these 10 keywords appear most often in administrative assistant job descriptions:
| Skill | % of job listings | Hard or soft skill? |
|---|---|---|
| Administrative skills | 93% | Hard |
| Communication skills | 71% | Soft |
| Basic computer skills | 65% | Hard |
| Organizational skills | 62% | Soft |
| Attention to detail | 47% | Soft |
| People skills | 47% | Soft |
| Teamwork skills | 46% | Soft |
| Independent task management | 45% | Soft |
| Take calls | 43% | Hard |
| Financial management | 39% | Hard |
More job-specific administrative assistant resume examples
Looking for more examples? We’ve got resume examples for every industry, including the 5 additional administrative assistant resumes below:
Clerical resume
Why this example works
- Key certifications included on this clerk resume show the applicant has taken steps to acquire the skills necessary for the job
- They focus on recent relevant internship experience to make up for the lack of professional experience
- Awards indicate they’re both ambitious and successful
Executive assistant resume
Why this example works
- This executive resume design allows hiring managers to see what the applicant’s key skills are even with just a quick glance
- The summary highlights noticeable achievements from past jobs
- To illustrate their accomplishments, the applicant includes quantified bullet points in the experience section
Personal assistant resume
Why this example works
- An eye-catching header makes the resume stand out
- The skills section of this personal assistant resume lists abilities needed to excel in a personal assistant role
- The applicant uses action verbs to start their bullet points
Secretary resume
Why this example works
- A two-column layout leaves plenty of room for the job seeker to describe their professional experience
- They include specific dollar amounts to demonstrate the impact of their work and how much money it has saved previous employers
- This secretary resume summary focuses on 4 essential secretary skills
Virtual assistant resume
Why this example works
- The education section of this virtual assistant resume includes an industry-recognized certification
- A link to their LinkedIn profile allows hiring managers to easily find out more about who the applicant is as a professional
- The experience section shows career progression
Average administrative assistant salaries in the US
The following table includes information from O*NET Resource Center by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. The data is presented based on the top states in the USA.
Average administrative assistant annual salaries by state
| States | Salary / Year |
|---|---|
| California | $50,220 |
| New York | $47,960 |
| Texas | $40,440 |
| Florida | $40,570 |
| Pennsylvania | $42,010 |
| Illinois | $45,920 |
| Ohio | $42,360 |
| Georgia | $37,990 |
| North Carolina | $42,140 |
| Michigan | $42,710 |
| National Average | $42,931 |
How to write an administrative assistant resume
Skilled administrative assistants ensure offices function properly through multitasking, keeping a well-organized workspace, and managing their time to complete a variety of administrative tasks. To land a job, you need to demonstrate these abilities on your resume.
Here are some tips for writing the best administrative assistant resume possible:
@resumegenius Thinking of becoming an administrative assistant? 🧑💻 Here are some tips for landing an administrative assistant job, including education and skill requirements, and how to showcase them on your resume. Check out our administrative assistant resume template here: 🔸 resumegeniusDOTme/administrative-assistant-resume And if you’re already preparing for your job interview, check out our profile. We have a video on how to answer the top 3 most common administrative assistant interview questions #administrativeassistant #resumetips #resumegenius #jobsearchtips #jobsearching #careeradvice ♬ original sound – Resume Genius | Career Advice
1. List key skills for an administrative assistant
Applicants with a strong set of administrative skills are easier and faster to train. As a result, such applicants are highly desirable to hiring managers.
Below are some of the top hard and soft skills required to fulfill an administrative position.
A few important hard skills for an Administrative Assistant include:
- Data entry
- Microsoft Suite (Excel, Outlook, etc.)
- Scheduling
- Record keeping
- Inventory management
- Use of office equipment
- Note taking/transcription
- Database management
- Computer skills
- Language skills
Some essential soft skills for an Administrative Assistant include:
- Time management
- Attention to detail
- Decluttering
- Phone/email etiquette
- Prioritization
- Active listening
- Problem solving skills
- Ability to maintain confidentiality
- Communication skills
- Friendliness
When deciding which administrative skills to highlight on your resume, use the job listing as a reference for what the company wants to see in applicants. If the job description mentions that they’re looking for a highly organized administrative assistant, make sure you put organizational skills in your resume and back them up with good examples from your previous experience.
As an administration professional, make sure the formatting of your resume is absolutely perfect. Don’t over-do it with design elements. We want to see that you can use MS Word correctly and that your grammar/spelling is spot on. – Amy Laiker, Director at Tiger Recruitment
Additionally, keeping your administrative skills on your resume in line with industry trends helps you stand out from other applicants. With that in mind, we used internal data to find the most popular administrative assistant skills of 2024:
You can either add these skills directly to your resume’s skills section or highlight examples in your work experience bullet points.
2. Write a convincing administrative assistant resume summary
The best resume summaries incentivize hiring managers to continue reading your resume. Consider this administrative assistant’s resume summary:
Administrative Assistant with 6+ years of experience preparing flawless presentations, assembling facility reports, and maintaining schedules. Possess extensive expertise in Microsoft Excel and database management. Looking to leverage organizational and time management skills as an Administrative Assistant at Alpha Consulting.
The candidate here has succeeded with their resume summary because they:
- describe how long they’ve been an administrative assistant, and the main duties they performed
- list their degree and expertise in relevant software (Microsoft Excel)
- tell the hiring manager which role they want to fill and why they’re a good choice
Essentially, this applicant has made a concise argument about why they’d be a great candidate for the job. A resume summary like this grabs the attention of employers and convinces them to read more about your qualifications.
If you need help crafting a compelling resume objective, try using our free resume summary generator to help you.
3 resume summary examples for an administrative assistant
If you have experience, you should use a resume summary, like the examples below:
Example 1
Administrative assistant with 5 years of experience supporting C-level executives in fast-paced corporate environments. Proficient with MS Office and office equipment. Excellent verbal and written communicator. Organized and detail-oriented, able to handle sensitive information discreetly.
Example 2
Diligent administrative assistant with a keen eye for detail and a passion for organization. Successfully managed calendars, travel arrangements, and office supplies for senior executives. Skilled in multitasking and problem-solving, ensuring smooth daily operations and contributing to overall efficiency.
Example 3
Results-driven administrative assistant with over 5 years of experience supporting executives and managing office operations. Proven track record of streamlining administrative processes, coordinating meetings, and handling confidential information. Adept at using office software and maintaining a professional and organized work environment.
3 resume objective examples for an administrative assistant
If you’re just starting your career, it’s better to use a resume objective, like the following examples:
Example 1
Dedicated administrative assistant able to manage heavy workloads and competing priorities. Skilled in developing efficient office procedures, managing schedules, and providing high-level administrative support. Adept at building relationships at all levels of an organization. Seeking to leverage my skills to add value as an administrative assistant.
Example 2
Reliable administrative professional skilled at streamlining office operations. Strong time management, organizational, and problem-solving abilities. Proficient with office software and equipment. Accustomed to handling sensitive information and supporting executives. Known for exceptional written and verbal communication skills. Looking for a new opportunity to use my administrative talents and experience.
Example 3
Proactive administrative assistant with excellent written and verbal communication skills. Able to liaise with clients and vendors. Highly organized multi-tasker accustomed to managing heavy workloads. Proficient with MS Office suite and office technologies. Looking to bring my administrative and customer service skills to a dynamic new role.
3. Highlight achievements in your work experience section
Reinforce your administrative assistant qualifications with a work experience section that shows how you added value in your previous roles.
Below, we’ve featured three standout bullet points from the resume of an administrative assistant. Each bullet point includes numbers to show employers their exact responsibilities and achievements in those previous jobs:
- Developed new filing and organizational practices, saving the company $3,000 per year in contracted labor expenses
The above bullet point proves that the candidate is competent and motivated — willing to take initiative and even create a new organizational policy to save a company money.
- Trained 2 administrative assistants during a period of company expansion to ensure attention to detail and adherence to company policy
As shown above, the ability to train new employees demonstrates leadership skills and dedication. This bullet proves that the administrative assistant is trusted by their management to handle important tasks.
- Typed documents such as correspondence, drafts, memos, and emails, and prepared 3 weekly reports for management
Here, the candidate quantifies the number of reports they made weekly, giving the hiring manager an idea of how productive they are. Preparing 3 reports weekly in addition to their other duties shows that they have excellent time management skills, and can process data and write reports quickly.
4. Include action verbs
Administrative assistants are responsible for ensuring everything runs smoothly in an office, so they must be able to take initiative and multitask effectively. The best way to show that you’re capable of getting work done is by highlighting accomplishments on your resume with strong action verbs.
Avoid using cliched phrases that hiring managers see all the time. For example, instead of being responsible for setting up meetings, say you scheduled meetings and coordinated travel arrangements. By using action-oriented language, you show employers exactly what you can achieve and make a stronger impression.
Use some of these impactful action verbs on your administrative assistant resume:
Action Verbs for an Administrative Assistant's Resume
| Arrange | Distribute | Generate |
| Assist | Draft | Greet |
| Coordinate | File | Organize |
| Record | Train | Purchase |
| Schedule | Oversee | Raise |
Frequently asked questions
Here are some commonly asked questions about administrative assistant resumes:
What are the top 3 skills of an administrative assistant?
The top 3 skills of an administrative assistant are:
- Microsoft Office Suite
- Data entry
- Organization
These skills will show up in almost all administrative assistant job ads you come across.
How do I tailor my resume for an administrative assistant position?
To tailor your resume for an administrative assistant position, read the job ad carefully and highlight keywords that describe the qualities the employer wants. This can be specific skills, personality traits, certifications, or experience. Then, incorporate these keywords throughout your resume.
Tailoring your resume to each administrative assistant position you apply for will strengthen your application because it shows you understand the unique needs of the organization.
How do you describe an administrative assistant role on a resume?
When describing an administrative assistant role on a resume, don’t just explain what your job responsibilities were. Instead, focus on the skills you used and what you achieved. Specific examples are better than generic descriptions. Additionally, include hard numbers wherever possible to back up your claims.
Additional resources
Applying for your first admin assistant job? Check out the video by Juan A. Ruiz below to find out what your work life might look like:
@j.ruizzz20 Its Monday again !?🫠Wasnt it just Friday. #fyp#asmrsounds#fypシ#aesthetic#fypシ゚viral🖤tiktok#9to5life#dayinmylife#satisfyingvideo#typing#administrativeassistant#admin ♬ original sound – Juan A. Ruiz | Day in My Life
Resume examples for different industries
Not sure what your resume should look like? The best way to learn is by taking inspiration from resume examples written by other candidates in your industry.
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8 Administrative Resume Examples & Templates (New Data)
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