Executive assistants ensure smooth daily operations for executives, freeing up time for them to focus on other high-level tasks. Demonstrate your ability to coordinate executives’ schedules and correspondences on your executive assistant resume.
Virtual assistants work remotely to perform administrative tasks for one or more clients. Highlight your experience with essential software and job-specific duties like data entry and calendar management on your virtual assistant resume.
Office assistants must be trustworthy, efficient, and organized to keep an office running. Impress hiring managers with an office assistant resume that emphasizes both the hard and soft skills required for the job.
As an office manager, you're responsible for a company’s day-to-day operations, so you’ll need an impressive resume to convince recruiters you’re capable. Prove your ability by integrating your administrative skills and relevant experience into your office manager resume.
Secretaries are responsible for maintaining office organization and streamlining workflows, among other industry-specific responsibilities. The best positions can be competitive, so make sure your secretary resume targets the job description effectively.
To land a job as a receptionist, you need excellent people skills and organizational abilities. An effective receptionist resume should showcase experience from a customer-facing role and provide specific examples of administrative duties.
Dedicated healthcare administrators ensure smooth operations in their facility so medical professionals can spend more time delivering excellent care to their patients. Highlight your experience with responsibilities like budgeting, scheduling, and facility management in a healthcare administrator resume.
A medical office manager plays an essential role in supervising a medical facility’s operations. To show employers you’re qualified, emphasize your familiarity with medical software, insurance, and administrative duties on your medical office manager resume.
Working a front desk requires excellent people skills, a patient and friendly demeanor, and occasionally some problem-solving. Show hiring managers you fit this persona by giving examples of how you applied these soft skills in your daily routine on your front desk resume.
As a personal assistant, you must work closely with your boss to facilitate their daily business operations. A polished personal assistant resume shows you’re a personality fit and demonstrates your competence with duties such as recordkeeping and scheduling.
A great clerical resume highlights your efficiency and technical expertise. Even with limited experience, you can use transferable skills like time management, prioritization, and customer service skills to land your next clerk job.
You can use this copy-paste version of an administrative assistant resume to get started on perfecting your resume content before committing to a resume template.
Administrative Assistant Resume Example
FIRST AND LAST NAME
Email: professional-email@gmail.com
Phone: 617 830 7493
Address: 2204 Moody Street. Boston, MA 02124
LinkedIn: linkedin.com/in/yourprofile
Resume Summary
Administrative Assistant with 6+ years of experience preparing flawless presentations, assembling facility reports, and maintaining schedules. Possess extensive expertise in Microsoft Excel and database management. Looking to leverage organizational and time management skills as an Administrative Assistant at Alpha Consulting.
Professional Experience
Education
May 2018
Honors | GPA if 3.6 or higher
2019
Skills
Skilled administrative assistants ensure offices function properly through multitasking, keeping a well-organized workspace, and managing their time to complete a variety of administrative tasks. To land a job, you need to demonstrate these abilities on your resume.
Here are four tips for writing the best administrative assistant resume possible:
Applicants with a strong set of administrative skills are easier and faster to train. As a result, such applicants are highly desirable to hiring managers.
Below are some of the top hard and soft skills required to fulfill an administrative position.
A few important hard skills for an Administrative Assistant include:
Some essential soft skills for an Administrative Assistant include:
When deciding which administrative skills to highlight on your resume, use the job listing as a reference for what the company wants to see in applicants. If the job description mentions that they’re looking for a highly organized administrative assistant, make sure you put organizational skills in your resume and back them up with good examples from your previous experience.
Additionally, keeping your administrative skills on your resume in line with industry trends helps you stand out from other applicants. With that in mind, we used internal data to find the most popular administrative assistant skills of 2023:
You can either add these skills directly to your resume’s skills section or highlight examples in your work experience bullet points.
The best resume summaries incentivize hiring managers to continue reading your resume. Consider this administrative assistant’s resume summary:
Resume Summary ExampleAdministrative Assistant with 6+ years of experience preparing flawless presentations, assembling facility reports, and maintaining schedules. Possess extensive expertise in Microsoft Excel and database management. Looking to leverage organizational and time management skills as an Administrative Assistant at Alpha Consulting.
The candidate here has succeeded with their resume summary because they:
Essentially, this applicant has made a concise argument about why they’d be a great candidate for the job. A resume summary like this grabs the attention of employers and convinces them to read more about your qualifications.
Reinforce your administrative assistant qualifications with a work experience section that shows how you added value in your previous roles.
Below, we’ve featured three standout bullet points from the resume of an administrative assistant. Each bullet point includes numbers to show employers their exact responsibilities and achievements in those previous jobs:
Work experience exampleThe above bullet point proves that the candidate is competent and motivated — willing to take initiative and even create a new organizational policy to save a company money.
Work experience exampleAs shown above, the ability to train new employees demonstrates leadership skills and dedication. This bullet proves that the administrative assistant is trusted by their management to handle important tasks.
Work experience exampleHere, the candidate quantifies the number of reports they made weekly, giving the hiring manager an idea of how productive they are. Preparing 3 reports weekly in addition to their other duties shows that they have excellent time management skills, and can process data and write reports quickly.
Administrative assistants are responsible for ensuring everything runs smoothly in an office, so they must be able to take initiative and multitask effectively. The best way to show that you’re capable of getting work done is by highlighting accomplishments on your resume with strong action verbs.
Avoid using cliched phrases that hiring managers see all the time. For example, instead of being responsible for setting up meetings, say you scheduled meetings and coordinated travel arrangements. By using action-oriented language, you show employers exactly what you can achieve and make a stronger impression.
Use some of these impactful action verbs on your administrative assistant resume:
| Arrange | Distribute | Generate |
| Assist | Draft | Greet |
| Coordinate | File | Organize |
| Record | Train | Purchase |
| Schedule | Oversee | Raise |
Emily Crowley loves helping job seekers overcome obstacles to advance their careers. She graduated from George Mason University with a degree in Foreign Language and...
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