8 Administrative Assistant Resume Examples & Template
Written By
Ida Pettersson
Reviewed By Amy Laiker
For the best results, pair your resume with a strong administrative assistant cover letter to maximize your chances of landing an interview.
Administrative assistant resume examples by experience level
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Administrative assistant resume template (text format)
Use the resume template below to help format your resume effectively:
- Adaptability
- Collaboration
- Strong work ethic
- Problem solving
- Attention to detail
- Bookkeeping
- Microsoft Suite
- Slack
- Fluent in Spanish & English
- Scheduled and coordinated meetings, appointments, and travel arrangements for supervisors and managers
- Trained 2 administrative assistants during a period of company expansion to ensure strict adherence to company policies
- Developed new filing and organizational practices, saving the company $3,000 per year in contracted labor expenses
- Maintained utmost discretion when dealing with sensitive topics
- Managed travel and expense reports for team members
- Typed drafts, memos, and emails at 100 wpm typing speed, and prepared weekly reports for management
- Opened, sorted, and distributed incoming messages and correspondence throughout the department
- Purchased and maintained office supply inventories, carefully adhering to a $4,000 annual budget
- Greeted visitors and determined the appropriate point person and meeting time for their specific situations
- Recorded, transcribed, and distributed meeting minutes
- Certified Administrative Professional (CAP) – International Association of Administrative Professionals (IAAP), 20XX
Top admin assistant skills and qualifications (from job ads)
We’ve analyzed 637 real administrative assistant job listings from multiple job search platforms. Our research reveals that these skill-related keywords appear most often in job ads for admin assistant roles:
Data
| Keyword | Count |
|---|---|
| High School Diploma | 303 |
| Customer Service | 288 |
| Microsoft Office | 270 |
| Communication Skills | 181 |
| Time Management | 143 |
| Employee Assistance | 137 |
| Data Entry | 129 |
| Fast-paced Work Environment | 124 |
| Answer Phones | 124 |
| Cleanliness & Organization | 120 |
More job-specific administrative assistant resume examples
Looking for more examples? We’ve got resume examples for every industry, including the 5 additional administrative assistant resumes below:
Clerical resume
- POS systems
- MS Office Suite
- Fluent in Spanish
- Team leadership
- Problem solving
- Assist in document scanning (100+/day) and log them in the company’s proprietary compute system for future review by other internal departments, as well as the company’s international offices
- Assist in typing and distributing confidential letters for senior members daily
- Lead internship team of 8 in developing new inventory filing system
- Observed payroll activities for 250+ employees, including the posting of checks each month
- Assisted in answering incoming calls (avg. 60/day), helping resolve issues between customers and the billing department
- Helped in analyzing all company data-entry systems and assisted in preparing recommendations for system-wide efficiency improvements
- Wordperfect 5.1, 20XX
- Basic Sign Language Proficiency, Granite State College, 20XX
Why this example works
- Key certifications included on this clerk resume show the applicant has taken steps to acquire the skills necessary for the job
- They focus on recent relevant internship experience to make up for the lack of professional experience
- The candidate follows a consistent resume format to make sure employers can quickly scan for key information
Executive assistant resume
- Microsoft Excel
- Microsoft Teams
- Spanish (fluent)
- Zoom
- Slack
- Google Workspace
- 120 WPM typing speed
- Scheduling & calendars
- Time management
- Manage and prioritize our partners’ schedules to ensure that their time is focused on critical, strategic issues
- Coordinate communications, track and follow up on requests (20+ daily), and identify those of importance which require immediate attention
- Perform a variety of accounting activities, such as preparing between 10 and 20 check requests, expense reports, purchase orders, and invoices each week
- Ensure and maintain confidentiality of all communications and documentation
- Managed calendar of appointments, filed expense reports, composed and prepared confidential correspondence
- Handled all domestic and international travel reservations, cutting company travel expenses by 12%
- Answered and screened telephone calls (15+ daily) in a courteous manner, while taking messages with a high degree of accuracy
- Organized 3+ monthly meetings and their logistical elements (scheduling, preparing the facility, organizing handouts and/or binders for attendees, etc.)
Why this example works
- This executive assistant resume allows hiring managers to see what the applicant’s key skills are even with just a quick glance
- The summary highlights noticeable achievements from past jobs
- To illustrate their accomplishments, the applicant includes quantified bullet points in the experience section
Personal assistant resume
[Your Name]
[Your Address], New York, NY
[Your Email Address] | [Your Phone Number]
[LinkedIn Profile] (optional)
Professional and organized personal assistant with 5+ years of experience attending to C-suite executives’ needs. Possess expertise in project management, scheduling, and stellar written and verbal communication skills. Proficient in using organizational software, including Microsoft Access and Google Calendar. Spearheaded a new 10-minute meeting initiative that increased the current CEO’s productivity and reduced wasted time by 7%.
- Oral & written communication
- Microsoft Access
- Google Calendar
- Time management
- Interpersonal skills
- Organizational skills
- MS suite (Excel, Outlook, PowerPoint)
Personal Assistant | Des Moines, IA | May 20XX – Present
- Manage CEO’s schedule, including booking meetings, travel, and lodging, leading to a 7% reduction in non-productive time in under a year
- Organize transportation, delivering a 5% decrease in travel expenses through negotiation of discounts
- Developed new filing and organizational practices, saving the firm $2000 annually in operational expenses
- Screen 50+ telephone calls daily and open and present correspondence to CEO in order of priority
- Record minutes for meetings of C-suite members
Personal Assistant | Des Moines, IA | August 20XX – April 20XX
- Typed, collated, and filed reports and correspondence
- Controlled access to CTO, leading to a 15% increase in departmental efficiency
- Organized and invited subordinates to meetings, as well as documented, filed, and maintained minutes
- Supervised staff of 4 junior office assistants. Trained them to fulfil administrative tasks using Microsoft and Google Suite programs
- Organized transportation to an average of 47 conferences, seminars, and conventions quarterly
Resume Genius University | Bachelor of Science in Management
Graduation Date: May 20XX
Why this example works
- The skills section of this personal assistant resume lists abilities needed to excel in a personal assistant role
- The applicant uses action verbs to start their bullet points
Secretary resume
[Your Address] New York, NY
[Your Email Address] | [Your Phone Number]
[LinkedIn Profile] (optional)
- Management: 10+ years of experience supporting high-level executives and managing administrative departments
- Leadership: Trained and supervised more than 25 administrative staff over a 5-year period to aid firm expansion.
- Microsoft Office: Possess MOS Expert Certification
- Initiative: Executed an environmental initiative that saved over $4500 in office supply costs
- Communication
- Organization
- Active listening
- Office Suite
- Time management
- Attention to detail
- Multitasking
- Slack
- Maintain partners’ schedules, keep accurate records, and organize travel arrangements
- Manage office organization and general workflow from supporting staff members
- Trained and supervised more than 25 administrative staff over the past 5 years during firm expansion
- Spearheaded the “Go Green” initiative, which reduced office paper use by 85% and saved roughly $4500 over 2 years
- Maintained confidentiality of highly-sensitive corporate and financial resources
- Streamlined process for handling administrative correspondence, leading to a 25% efficiency increase
- Prepared detailed bi-weekly reports for firm partners
- Booked external conference facilities and saved the company over $500 a month by researching new venues
Resume Genius University
Secretarial Science
Graduation Date: May 20XX
- Microsoft Office Certification, May 20XX
Why this example works
- They include specific dollar amounts to demonstrate the impact of their work and how much money it has saved previous employers
- This secretary resume summary focuses on essential secretary skills
Virtual assistant resume
- Telephone and email etiquette
- Accurate data entry
- Customer service
- Administration and documentation
- Digital fluency
- Microsoft Teams
- Google Workspace
- Responsible for regular corporate communication, including circulation of internal newsletters and external marketing materials
- Liaise with remote team of 6 virtual assistants to promote best practices and ensure cohesive coordination of activities
- Maintain a 24-hour response rate for customer communication, employing effective prioritization techniques
- Multi-task to manage calendars for 4 consultants across multiple teams and time zones
- Completed IAAP certification while fully employed, including undertaking 7K+ hours of work experience and passing the 225-question exam
- Implemented electronic filing system to ensure compliance with data protection procedures, boosting productivity rates by ~20%
- Assumed responsibility for telephones and emails, directing individuals through appropriate channels, with an average of 17 inquiries per hour answered
- Proofread and edited 250+ documents throughout tenure for internal dissemination, correcting for spelling, grammar, and consistency
- Organized regular meetings, special events, and associated travel as needed
- Performed data entry for various standard forms and human resources activities as needed, including payroll processing
- Ensured effective records management with a discrepancy rate of less than 3%
- Utilized scheduling software, namely Google Calendar, in collaboration with consultants, to maintain schedules and facilitate events coordination
- Certified Administrative Professional (CAP) – International Association of Administrative Professionals (IAAP), 20XX
Why this example works
- This virtual assistant resume includes an industry-recognized certification
- The experience section shows career progression
Average administrative assistant salaries in the US
The following table includes information from O*NET Resource Center by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license, this data is pulled from the most recent US Bureau of Labor Statistics’ Employment & Earnings report (as of 10/16/2024), featuring the top states by use.
Average administrative assistant annual salaries by state
| States | Salary / Year |
|---|---|
| California | $50,220 |
| New York | $47,960 |
| Texas | $40,440 |
| Florida | $40,570 |
| Pennsylvania | $42,010 |
| Illinois | $45,920 |
| Ohio | $42,360 |
| Georgia | $37,990 |
| North Carolina | $42,140 |
| Michigan | $42,710 |
| National Average | $42,931 |
How to write an administrative assistant resume
Skilled administrative assistants ensure offices function properly through multitasking, keeping a well-organized workspace, and managing their time to complete a variety of administrative tasks. To land a job, you need to demonstrate these abilities on your resume.
Here are some tips for writing the best administrative assistant resume possible:
@resumegenius Thinking of becoming an administrative assistant? 🧑💻 Here are some tips for landing an administrative assistant job, including education and skill requirements, and how to showcase them on your resume. Check out our administrative assistant resume template here: 🔸 resumegeniusDOTme/administrative-assistant-resume And if you’re already preparing for your job interview, check out our profile. We have a video on how to answer the top 3 most common administrative assistant interview questions #administrativeassistant #resumetips #resumegenius #jobsearchtips #jobsearching #careeradvice ♬ original sound – Resume Genius | Career Advice
1. Highlight key skills and keywords for an administrative assistant
Applicants with a strong set of administrative skills are easier and faster to train. Hiring managers look for administrative assistants whose resumes align with the skills emphasized in their job ads.
Read the job description carefully to look for relevant skills and keywords to highlight on your resume. You can hard skills directly to your resume’s skills section and highlight your soft skills in your work experience bullet points.
Here’s a list of 10 common skills employers look for:
- Basic computer skills
- Office equipment operation
- Multitasking
- Time management
- Scheduling
- Travel planning
- Basic bookkeeping
- CRM and project management tools (Asana, Trello, Salesforce, etc)
- People skills
- Call taking
3. Highlight achievements in your work experience section
Reinforce your administrative assistant qualifications with a work experience section that shows how you added value in your previous roles. Below, we’ve featured three standout bullet points from the resume of an administrative assistant.
This bullet point proves that the candidate is competent and motivated — willing to take initiative and even create a new organizational policy to save a company money:
- Developed new filing and organizational practices, saving the company $3,000 per year in contracted labor expenses
The ability to train new employees demonstrates leadership skills and dedication. This bullet proves that the administrative assistant is trusted by their management to handle important tasks:
- Trained 2 administrative assistants during a period of company expansion to ensure attention to detail and adherence to company policy
In the bullet below, the candidate quantifies the number of reports they made weekly, giving the hiring manager an idea of how productive they are. Preparing 3 reports weekly in addition to their other duties shows that they have excellent time management skills, and can process data and write reports quickly.
- Typed documents such as correspondence, drafts, memos, and emails, and prepared 3 weekly reports for management
4. Include action verbs
Administrative assistants are responsible for ensuring everything runs smoothly in an office, so they must be able to take initiative. The best way to show that you’re capable of getting work done is by highlighting accomplishments on your resume with strong action verbs.
Avoid using cliched phrases that hiring managers see all the time. For example, instead of saying you were responsible for setting up meetings and organizing travel plans, say you scheduled meetings and coordinated travel arrangements. By using action-oriented language, you show employers exactly what you can achieve and make a stronger impression.
Use some of these impactful action verbs on your administrative assistant resume:
Action Verbs for an Administrative Assistant's Resume
| Arrange | Distribute | Generate |
| Assist | Draft | Greet |
| Coordinate | File | Organize |
| Record | Train | Purchase |
| Schedule | Oversee | Raise |
Frequently asked questions
Here are some commonly asked questions about administrative assistant resumes:
What are the top 3 skills of an administrative assistant?
The top 3 skills of an administrative assistant are:
- Microsoft Office Suite
- Data entry
- Organization
These skills will show up in almost all administrative assistant job ads you come across.
How do I tailor my resume for an administrative assistant position?
To tailor your resume for an administrative assistant position, read the job ad carefully and highlight keywords that describe the qualities the employer wants. This can be specific skills, personality traits, certifications, or experience. Then, incorporate these keywords throughout your resume.
Tailoring your resume to each administrative assistant position you apply for will strengthen your application because it shows you understand the unique needs of the organization.
How do you describe an administrative assistant role on a resume?
When describing an administrative assistant role on a resume, don’t just explain what your job responsibilities were. Instead, focus on the skills you used and what you achieved. Specific examples are better than generic descriptions. Additionally, include hard numbers wherever possible to back up your claims.
A day in the life of an admin assistant
Applying for your first admin assistant job? Check out the video by Juan A. Ruiz below to find out what your work life might look like:
@j.ruizzz20 Its Monday again !?🫠Wasnt it just Friday. #fyp#asmrsounds#fypシ#aesthetic#fypシ゚viral🖤tiktok#9to5life#dayinmylife#satisfyingvideo#typing#administrativeassistant#admin ♬ original sound – Juan A. Ruiz | Day in My Life
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8 Administrative Assistant Resume Examples & Template
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