Table of Contents:
- Professional Administrative Assistant Sample
- Professional & Entry-Level Office Worker Resumes, Admin Assistant Cover Letter
- Administrative Assistant Resume (Text Format)
- Administrative Assistant Resume Tips
- Other Good Office Assistant Samples
Professional Administrative Assistant Sample
Candidate’s situation:
- Candidate is applying for a managerial role
- Candidate has years of experience
- Candidate quantifies how much money she’s saved the company
- Candidate would like to find a new job as Administrative Assistant or get promoted to Manager
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This MS Word Administrative Assistant Resume
Professional & Entry-Level Office Worker Resumes, Admin Assistant Cover Letter
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Administrative Assistant Resume (Text Format)
1542 Loop Street, New York, NY 10343
(212) 204-5342
Sona.Smith@gmail.com
Administrative Assistant with 6+ years of experience preparing flawless presentations, assembling facility reports, and maintaining the utmost confidentiality. Possesses a B.A. in History and expertise in Microsoft Excel. Looking to leverage my knowledge and experience into a role as Project Manager.
RG Tip: Short, persuasive, and concise, the Career Objective is a classic way to start a powerful resume. Make sure you get it right see below for our our helpful Career Objective Writing Guide.
PROFESSIONAL EXPERIENCE
REDFORD & SONS Boston, MA
Administrative Assistant September 2011 – Present
- Schedule and coordinate meetings, appointments, and travel arrangements for supervisors and managers
- Trained 2 administrative assistants during a period of company expansion to ensure attention to detail and adherence to company policy
- Developed new filing and organizational practices, saving the company $3,000 per year in contracted labor expenses
- Maintain utmost discretion when dealing with sensitive topics
- Manage travel and expense reports for department team members
BRIGHT SPOT LTD. Boston, MA
Secretary June 2008 – August 2011
- Typed documents such as correspondence, drafts, memos, and emails, and prepared 3 reports weekly for management
- Opened, sorted, and distributed incoming messages and correspondence
- Purchased and maintained office supply inventories, and being careful to adhere to budgeting practices
- Greeted visitors and determined to whom and when they could speak with specific individuals
- Recorded, transcribed and distributed minutes of meetings
EDUCATION
RIVER BROOK UNIVERSITYChicago, IL
Bachelor of Arts in History, May 2008
- Graduated Cum Laude
ADDITIONAL SKILLS*
- Expert in Microsoft Office, with a focus on Excel
- Bilingual in Spanish and English
- Web and tech savvy, require little to no training
*Want to read more about how to write the Skills Section? Please click here.
Administrative Assistant Resume Tips
Administrative assistants are the under-appreciated workhorses of the office. You’re often overworked, and definitely underpaid. Without you, the gears that keep the office running smoothly would grind, stutter, and come to a halt.
Skilled administrative assistants are masters of multitasking, discretion, and time management. To the greatest extent possible, you need to come up with examples of these traits to show in your resume. Here’s where to start:
1. Common Skills for an administrative assistant
The more skills that a candidate has, the less they will need to be trained and the faster they will be able to contribute to the company. That’s why employers are always on the lookout for applicants with the right amount of quality skills. Below you will find the top skills required to fulfill an administrative position.
When it comes to including these skills on your resume, they can either be added to your additional skills section or proven as a bullet point in your professional experience section. If you are looking for some pre-formatted skills, then stop by our additional skills writing guide.
2. Make the Career Objective your Opening Pitch
The Career Objective is designed to give the hiring manager a reason to continue reading your resume. The candidate in the sample above has succeeded with her Career Objective, for these reasons:
- She describes how long she’s been an administrative assistant, and the main duties she performed
- She lists her degree, and her expertise in relevant software (Microsoft Excel)
- She tells the hiring manager which role she wants to fill, and why she’s a good choice
Essentially, she’s made a very compact argument for why she’d be a good candidate for the job in a very short amount of space. Now, the hiring manager will be intrigued, and look for evidence of her claims further in the resume.
This should help her earn on average around $35,330 USD annually. In the next section, we explain how to make your resume’s bullet points strong and impactful.
3. Target your Professional Experience
Back up the claims you made in your Career Objective with examples from your professional experience, listing them in a bullet format. Below, we’ve chosen the three strongest bullet points from the above sample resume for you to consider. We’ve also bolded the strongest parts of each bullet point:
- Developed new filing and organizational practices, saving the company $3,000 per year in contracted labor expenses
The above bullet point proves that the candidate is a skilled, competent, and motivated worker. She took the initiative to create a new organizational policy, and saved the company money. This makes her strong interview material.
- Trained 2 administrative assistants during a period of company expansion to ensure attention to detail and adherence to company policy
As shown above, the ability to train new employees also demonstrates competence and confidence, and also proves that she is trusted by management to handle sensitive tasks.
- Typed documents such as correspondence, drafts, memos, and emails, and prepared 3 reports weekly for management
Here, the candidate quantified the amount of reports she made weekly, giving the hiring manager a strong mental picture of the scope of her responsibility, and how much work she had to do. Preparing 3 reports weekly shows that she is an efficient worker who can process data quickly and manage time expertly.
4. Action Verbs for an Administrative Assistant Resume
| Arrange | File | Purchase |
| Assist | Generate | Raise |
| Coordinate | Greet | Record |
| Distribute | Organize | Schedule |
| Draft | Oversee | Train |
Like the above list of action verbs? There’s more where that came from! Visit the longest action verb list in the universe.
5. Relevant Resumes
Executive Assistant (Combination Format)
The executive assistant serves as an extension of a company’s high-level employees. The significance of their role in the workplace cannot be denied as they are often referred to as “gatekeepers”,”air-traffic controllers”, and even the “Most Powerful Person in the Office”. C-Suite executives heavily rely on their assistants to be masters of prioritization, planning, and organization.
The executive assistant position is a multi-faceted role that requires a person to perform clerical tasks, administrative duties, in-depth research, and managing lower-level assistants. Ensuring that your resume demonstrates all these relevant tasks can be a can be a hassle. Check out the sample below to get a better idea what to include in your own resume. Be sure to also check out our executive assistant cover letter sample
Office Assistant (Functional Format)
- Candidate uses a functional resume in order to emphasize his skills and cover up his large work gaps.
What parts of your professional experience make the strongest case to interview you? Be sure to think on it, and do research before writing your resume. Resume Genius’ software provides built-in professional resume templates and phrases to assist you in any needs.
Other Good Office Assistant Samples
- Executive – nyc.gov – (Note: This resume is written in a functional format. Functional formats are best for job seekers with multiple work gaps. To find out which resume format is best for you click here.
