Executive Assistant Resume Example

Executive Assistant Resume Template (Text Format)

Executive Assistant Resume Template (Text Format)

FIRST AND LAST NAME

Email: your.email@email.com

Phone: (123) 456-7891

Address: Street, City, State

LinkedIn: linkedin.com/in/yourprofile

RESUME SUMMARY

Dedicated Executive Assistant professional with [number] years of experience. Seeking to leverage my experience in [relevant abilities] to fill the Executive Assistant position. Hold a [degree/diploma/certification] in [Degree/Diploma/Certification Title]. Skilled at [2–3 relevant skills]. A [adjective #1] and [adjective #2] worker aiming to contribute to the success of [Company Name].

SKILLS & CERTIFICATIONS

• List skills and certifications relevant to the Executive Assistant job you’re applying for
• Look at the job description for ideas of the skills the employer wants and that are common in the executive assistance sector
• Emphasize executive assistance-specific hard skills and technical skills in this section
• Be as specific as possible by including names of tools, equipment, and software you’ve mastered that are used in executive assistance

PROFESSIONAL EXPERIENCE

Current Job Title (e.g., Executive Assistant)Company/Organization Name, City, State Month 20XX–Present

• Manage and prioritize 5 partners’ schedules to ensure that their time is focused on critical, strategic issues
• Manage partner inboxes, track and follow up on requests (20+ daily), and identify those of importance which require immediate attention
•  Perform accounting activities, such as preparing between 10 and 20 check requests, expense reports, purchase orders, and invoices each week
• Ensure and maintain confidentiality of all communications and documentation

Previous Job Title (e.g., Executive Assistant)Company/Organization Name, City, State Month 20XX–Month 20XX

• List relevant accomplishments from your previous role as an Executive Assistant
• Assuming you’re no longer working in this executive assistant role, use past tense verbs to describe your work
• Include 3–6 bullet points for each assistant role, both your current one and previous ones
• Skip the pronoun “I” and begin directly with a verb
• Although you’ll usually list work experience, feel free to include executive assistance-relevant internships as well as any volunteer work and extracurricular activities if you lack formal work experience

EDUCATION

Degree Name / Major
University, City, State | Graduation Month, Year
GPA: 3.X/4.0 (optional)
Latin honors (if applicable)

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Here are two executive assistant resumes for you to use when drafting or updating your resume so hiring managers will take note of your impressive executive assistant experience.

Experienced executive assistant resume

An experienced executive assistant has years of experience working with C-level executives to ensure they have all their needs met and the organization runs smoothly. Take a look at this experienced executive assistant resume for ideas on how to improve your own resume:

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Experienced executive assistant resume highlights:

• The applicant mentions their familiarity with various software in the experience section as well as in the skills section, emphasizing their expertise in managing complex schedules and coordinating high-profile events
• By quantifying achievements, this candidate demonstrates their ability to drive efficiency in executive support roles

Executive administrative assistant resume

An executive administrative assistant needs a resume that showcases their strong organizational skills and ability to streamline processes, like this example below:

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Executive administrative assistant resume highlights:

• This resume emphasizes the candidate’s expertise in coordinating with high-level agencies and managing workflows in high-pressure environments
• The applicant demonstrates success in spearheading projects that lead to significant improvements in project tracking and completion times

Average executive assistant salaries in the US

The following table includes information from O*NET Resource Center by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. The data is presented based on the top states in the USA.

How to write a resume for an executive assistant position

Now that you’ve seen our executive assistant resume examples, it’s time to learn how to write your own resume for a high-level administrative role.

Here are our four tips for writing the executive assistant resume that earns you your next job:

1. Match the executive assistant job description to your resume

Every executive assistant has an important supportive role and must be proactive, organized, and efficient to facilitate smooth operations – but each company has its own unique needs and expectations. Showing employers you can readily meet these with a targeted resume is the best way to land an interview.

When writing your executive assistant resume, read the job description carefully to determine what each employer is looking for, and then incorporate those keywords into your work experience and skill section to show you’re the right fit for the job.

Here’s an example of a job description for an executive assistant position, with resume keywords highlighted:

Looking at this job description, it’s clear the company is looking for a candidate who has strong administrative skills (email management, research, scheduling, etc), along with a keen sense of organization and capacity to lead.

With that in mind, here’s an example of how you could tailor your resume summary to fit this job description:

Here’s an example of how to tailor your experience section to the job description:

By tailoring your resume to the job description like this, you show employers you have the exact qualifications they’re looking for in a candidate.

2. Write a strong executive assistant resume summary

Your resume summary is the first opportunity to connect with the hiring manager and show them you’re qualified for the position.

Applying for an executive assistant position means there’s a strong chance that executives will be reviewing your resume, so start off strong by using this three-sentence formula to ensure you hit all the points an employer wants to see:

1. First sentence: immediately state your years of experience plus your key skills (executive, administrative, and office assistant experience all work)
2. Second sentence: include secondary skills and a notable professional achievement tied to those skills (like how much time or money you saved a company)
3. Third sentence: hone in on additional skills that make you exceptionally qualified for the role (things like your typing speed or software skills)

Here’s an example of what an executive assistant resume summary should look like:

This is a great example of a strong EA resume summary because it details not only their years of experience but also their top qualities. Additionally, they back up their most notable accomplishments quantified with hard numbers to show the kind of results they can bring to the table.

4 example resume objectives for an executive assistant

Alternatively, you could write a resume objective. A resume objective is a good option if you have limited work experience but still want to highlight your skills and career goals. Here are 4 examples to help you get started:

3. Highlight your executive assistant skills in bullet points

One of the most desired qualities of an executive assistant is being able to calmly handle any situation that comes up. Being adaptable requires a wide range of professional skills.

You can showcase your skills not only in your summary but also in your skills section:

A balance of both hard and soft skills is crucial for executive administrative assistants to thrive as professionals, so try to mix both throughout your application. Hard skills show your technical ability to do the work, and soft skills prove you have the personality to engage with management, HR, and employees.

Here are some common executive assistant hard and soft skills to fit into your resume. You should be able to fit them in your resume introduction, skills section, and work experience section:

4. Make your achievements stand out

As an executive assistant, it’s important to make your achievements stand out on your resume by highlighting areas in which you’ve excelled, like your experience with project management, interpersonal skills, and event coordination.

Showing off your accomplishments will demonstrate that you’re capable of taking on more responsibility. Focus on showing how your contributions have made a positive impact by quantifying your resume and using action verbs.

Support your accomplishments with hard numbers

Quantify your accomplishments whenever possible to show employers what kind of results you can achieve.

For example, if you streamlined a process that saved the company time or money, specify how much time or money was saved. If you took on extra tasks outside of your job description, say how many tasks you completed or how much additional revenue was generated.

Here’s an example of bullet points from an executive assistant’s work experience resume section with quantified information bolded:

• Handled all domestic and international travel reservations, cutting company travel expenses by 12%
• Answered and screened telephone calls (15+ daily) in a courteous manner, while taking messages with a high degree of accuracy

Applying for an EA role? Make sure you highlight tangible achievements that demonstrate the positive impact you made on the previous person/team you supported. – Amy Laiker, Director at Tiger Recruitment

Demonstrate your proactivity with action verbs

You’ll be met with many diverse responsibilities as an executive assistant, so use action verbs to describe your work duties. Instead of saying “I answered phones,” say “I fielded calls and managed call queues.” Break down your duties into specific tasks to make your accomplishments sound more impressive and illustrate your proactivity.

Showcase any leadership roles that you’ve taken on in the past and how you successfully managed them as well as how you’ve excelled in your administrative duties. Describe your contributions by using words like “streamlined” or “facilitated”.

By pairing your quantified accomplishments with action verbs, you’ll show potential employers that you can handle anything that comes your way.

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