Executive Assistant
Cover Letter Examples

Our executive assistant cover letter samples are based on up-to-date job market data to ensure they reflect the skills and experience employers value most. Use these examples as a guide to craft a cover letter that stands out and gets noticed.

April 22, 2025

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Entry-level executive assistant

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Executive assistant

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Senior executive assistant

An example cover letter for an experienced executive assistant.

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Executive Assistant Cover Letter Template

Don’t forget to use the right cover letter format so that it looks professional.

Copy-paste Executive Assistant Cover Letter (Text Format)

Entry
Mid
Senior

FIRST AND LAST NAME

Email: your.email@email.com

Phone: (123) 456-7891

Address: Street, City, State

LinkedIn: linkedin.com/in/yourprofile

[Today’s Date]
[Hiring Manager’s Name]
[456 Company Address]
[Company City, State XXXXX]
[(XXX) XXX-XXXX]
[hiring.manager@gmail.com]

Dear [Mr./Mrs./Ms./Mx.] [Hiring Manager’s Name],

I’m writing to express my interest in the Entry-Level Executive Assistant position at Hargrove Solutions. As a highly organized and detail-oriented individual with excellent communication skills, I’m excited about the opportunity to contribute to your team and support your executive leadership.

Although I’m new to the workforce, I have developed a strong foundation of skills through my academic experiences and internships that I believe make me well-suited for this role:

During my time at NYU, I maintained a 3.8 GPA while balancing a full course load and part-time work, demonstrating my ability to manage multiple priorities effectively.
In my internship at InnoTech, I assisted in coordinating meetings, managing calendars, and preparing documents for senior staff, honing my organizational and time management skills.
As the secretary of my university’s Student Government Association, I gained valuable experience in taking meeting minutes, planning events, and facilitating communication between members and faculty advisors.

My proficiency in Microsoft Office Suite, particularly Excel and PowerPoint, allows me to create professional documents and presentations efficiently.

I’m eager to bring my enthusiasm, strong work ethic, and willingness to learn to [Company Name]. I’m confident that my skills and dedication would make me a valuable asset to your executive team.

Thank you for your time and consideration. I look forward to the opportunity to discuss how I can contribute to [Company Name]’s success.

Sincerely,
[Your Name]

[Today’s Date]
[Hiring Manager’s Name]
[341 Company Address]
[Company City, State XXXXX]
[(XXX) XXX-XXXX]
[hiring.manager@gmail.com]

Dear [Mr./Mrs./Ms./Mx.] [Hiring Manager’s Name],

Please accept my enclosed application for the position of executive assistant. I found your job posting on [Website Name], and I’m pleased to say that my skills match your requirements perfectly.

According to your job posting, you need an experienced executive assistant who can schedule meetings, prepare agendas, and take care of daily issues without supervision.

In my current role as an executive assistant at PaxWay Incorporated, I handle all of these duties and more with great capability. Allow me to point to three bullet points from my resume that demonstrate both my abilities and achievements:

Perform a variety of accounting activities, such as preparing between 10-20 check requests, expense reports, purchase orders, and invoices a week
Handled all domestic and international travel reservations, cutting company’s travel expenses by 12%
Organized 3+ monthly meetings and their logistical elements (scheduling, preparing the facility, organizing handouts and/or binders for attendees, etc.)

I also spearheaded the movement to “go digital,” which has proven to be a significant efficiency boon for the company. I am frequently praised for my ability to handle complex tasks and solve problems without requesting input, while also maintaining an awareness of when input may be desired. In short, as an executive assistant, I am efficient, attentive, and competent. Finally, I have all the basic skills necessary for the role. I type at 80WPM, am familiar with CRM systems, and have a mastery of the MS Office Suite.

I am eagerly anticipating having a follow up conversation with you about how I can help make the lives of your company executives easier. Please feel free to contact me at any time.

Best,
[Your Name]

[Today’s Date]
[Hiring Manager’s Name]
[456 Company Address]
[Company City, State XXXXX]
[(XXX) XXX-XXXX]
[hiring.manager@gmail.com]

Dear [Mr./Mrs./Ms./Mx.] [Hiring Manager’s Name],

I’m reaching out regarding the Senior Executive Assistant opening at Polaris Group. Having dedicated over 7 years to supporting top-tier executives across various industries, I’m excited about the prospect of bringing my extensive skill set to your organization.

My professional journey has equipped me with a robust toolkit that I believe aligns seamlessly with this role:

Executive collaboration: In my tenure at Zephyr Electronics, I’ve been the right hand to both the CEO and CFO. From orchestrating intricate global itineraries to facilitating high-stakes board meetings, I’ve consistently demonstrated my capacity to anticipate needs and resolve challenges before they arise.
Initiative oversight: I’ve spearheaded several company-wide projects, including a comprehensive digital transformation of our document management system and the seamless execution of our quarterly leadership summits, each hosting over 150 senior executives.
Stakeholder engagement: My finely-tuned interpersonal skills have been instrumental in fostering productive relationships across all organizational tiers. I excel in crafting compelling executive communications and delivering polished reports and presentations.

What distinguishes me is my approach to the role: I don’t simply manage tasks; I form a strategic partnership with executives to amplify their impact. My proactive mindset, coupled with a knack for process optimization, ensures that operations run like a well-oiled machine.

I appreciate your time and consideration. I’m looking forward to the possibility of discussing how my unique blend of skills and experience could add value to your executive team and drive [Company Name]’s mission forward.

Sincerely,
[Your Name]

Average executive assistant salaries in the US

The following table includes information from O*NET Resource Center by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license, this data is pulled from the most recent US Bureau of Labor Statistics’ Employment & Earnings report (as of 10/16/2024), featuring the top states by use.

Average executive assistant annual salaries by state

State	Salary / Year
California	$80,840
Texas	$66,250
New York	$80,190
Florida	$63,820
Pennsylvania	$65,740
Illinois	$67,250
Ohio	$63,590
Georgia	$67,320
North Carolina	$64,710
Michigan	$63,520
National Average	$63,981

Executive assistant cover letter writing tips

The selection process for an executive assistant job can get competitive. So knowing how to write an exceptional cover letter that effectively presents your qualifications is the best way to stand out to a hiring lead or recruiter.

Follow these four tips to write an executive assistant cover letter that’s sure to land you an interview:

1. Use common words and phrases from executive assistant job ads

Carefully read each job description to identify the words and phrases employers are looking for. You can then reflect any skills that appear by highlighting in your cover letter how you’ve demonstrated them in previous roles. For example:

I’ve coordinated complex calendars and managed international travel for C-suite executives across multiple time zones.

To help you get started, we’ve analyzed hundreds of real executive assistant job ads to identify the top words, phrases, and qualifications employers value most:

Real Job DataTop Keywords from Real Executive Assistant Job Ads

Data

Keyword	Count
Microsoft Office	259
Administrative Support	252
Communication Skills	232
Travel Arrangements	217
Attention to Detail	212
Confidential Information	166
Organizational Skills	150
Expense Reports	149
Calendar Management	144
Bachelor's Degree	132

2. Highlight your core executive assistant skills

As an executive assistant, your main responsibilities include managing the executive’s schedule, providing clerical support, and coordinating project details. So your cover letter should highlight your administrative experience along with any industry-specific skills that are required to excel.

For example, if you’re applying for an assistant job in the finance sector, proficiency in accounting software is essential.

Ultimately, executives seek the right balance of hard and soft skills to ensure you can keep up with their pace. Attention to detail, critical thinking, and adaptability are critical soft skills to showcase in your cover letter (through specific examples from your work experience) to prove you can move as fast as your boss does.

Here’s a list of key executive assistant technical skills:

Data entry
Google Drive and Microsoft Office (Outlook, Word, and Excel)
Web conferencing software (Skype, Zoom)
Scheduling and time accounting software
Accounting software (Intuit QuickBooks and Sage 50 Accounting)
Customer relationship management (CRM) software (Blackbaud The Raiser’s Edge)
Project management software (Microsoft SharePoint, Microsoft Project, and Oracle Primavera Enterprise Project Portfolio Management)

Additionally, these soft skills will complement your executive assistant expertise and are worth mentioning in your cover letter:

Time management skills
Organizational skills
Problem-solving skills
Patience
Interpersonal skills
Communication skills
Prioritization
Multitasking
Leadership skills
Decision-making
Collaboration
Ability to remain calm under stressful situations

3. Provide examples of achievements (with numbers)

Because executives rely on your expertise to handle various situations, you need to assure them you’re a capable and efficient right-hand person. In your cover letter, provide examples of your most impressive accomplishments as an executive assistant and include hard numbers to make your contributions sound more impactful.

Here’s how to effectively quantify your executive assistant skills:

Performed a variety of accounting activities, such as preparing between 10-20 check requests, expense reports, purchase orders, and invoices a week

Handled all domestic and international travel reservations, cutting company’s travel expenses by 12%

Organized 3+ monthly meetings and their logistical elements (scheduling, preparing the facility, organizing handouts and/or binders for attendees, etc.)

4. End with a convincing closing statement

To boost your chances of getting a callback, end your cover letter with a strong closing statement to convince the hiring manager you’d be indispensable if hired.

Unsure how to end your cover letter? Show your passion, highlight your strengths as an executive assistant, and include a call to action to encourage an in-person meeting.

Here’s what to include in an effective executive assistant closing statement:

Restate your interest in the executive assistant role by explaining what about this opportunity excites you the most. Expressing genuine excitement for the job will show employers that you not only have the skills, but also the passion to succeed.
In 1-2 short sentences, explain how your relevant skills and experience can directly benefit the company.
Thank the hiring manager for their time in reading your application.
Sign off with a professional salutation, such as “Best Regards,” or “Sincerely”.

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Written by

Samuel Johns

Samuel Johns is a Senior Content Editor and Certified Professional Resume Writer (CPRW) at Resume Genius. In his 6+ years of experience in the careers space, he has helped hundreds of job seekers craft high-quality resumes and cover letters, ace interviews, and land their dream jobs. Born and raised in County Durham, UK, Sam graduated with a bachelor’s degree in French Language and Literature from the University of Bristol, UK in 2013. Samuel’s job-hunt advice has been published in numerous online outlets, including Dollar Sprout, The Enterprisers Project, and Tech Crunch. Feel free to reach out to Samuel through his LinkedIn if you’d like to collaborate. Please note, we don’t accept guest posts and won’t reply to such requests.