Executive Assistant Cover Letter Example & Tips

Text Format

[Today’s Date]

[Hiring Manager’s Name]

[341 Company Address]

[Company City, State XXXXX]

[(XXX) XXX-XXXX]

[hiring.manager@gmail.com]

Dear [Mr./Mrs./Ms.] [Hiring Manager’s Name],

Please accept my enclosed application for the position of executive assistant. I found your job posting on [Website Name], and I’m pleased to say that my skills match your requirements perfectly.

According to your job posting, you need an experienced executive assistant who can schedule meetings, prepare agendas, and take care of daily issues without supervision.

In my current role as an executive assistant at PaxWay Incorporated, I handle all of these duties and more with great capability. Allow me to point to three bullet points from my resume that demonstrate both my abilities and achievements:

Perform a variety of accounting activities, such as preparing between 10-20 check requests, expense reports, purchase orders, and invoices a week
Handled all domestic and international travel reservations, cutting company’s travel expenses by 12%
Organized 3+ monthly meetings and their logistical elements (scheduling, preparing the facility, organizing handouts and/or binders for attendees, etc.)

I also spearheaded the movement to “go digital,” which has proven to be a significant efficiency boon for the company. I am frequently praised for my ability to handle complex tasks and solve problems without requesting input, while also maintaining an awareness of when input may be desired. In short, as an executive assistant, I am efficient, attentive, and competent. Finally, I have all the basic skills necessary for the role. I type at 80WPM, am familiar with CRM systems, and have a mastery of the MS Office Suite.

I am eagerly anticipating having a follow up conversation with you about how I can help make the lives of your company executives easier. Please feel free to contact me at any time.

Best,

[Your Name]

Writing tips for an executive assistant cover letter

Learning how to put together a cover letter for the specific job(s) you want will help you land more interviews.

The selection process for an executive assistant job can get competitive. So knowing how to write an exceptional cover letter that effectively presents your qualifications is the best way to stand out to a hiring lead or recruiter.

Follow these three tips to write an executive assistant cover letter that’s sure to land you an interview:

1. Highlight your core executive assistant skills

As an executive assistant, your main responsibilities include managing the executive’s schedule, providing clerical support, and coordinating project details. So your cover letter should highlight your administrative experience along with any industry-specific skills that are required to excel.

For example, if you’re applying for an assistant job in the finance sector, proficiency in accounting software is essential.

Ultimately, executives seek the right balance of hard and soft skills to ensure you can keep up with their pace. Attention to detail, critical thinking, and adaptability are critical soft skills to showcase in your cover letter (through specific examples from your work experience) to prove you can move as fast as your boss does.

Here’s a list of key executive assistant technical skills:

Data entry
Google Drive and Microsoft Office (Outlook, Word, and Excel)
Web conferencing software
Scheduling and time accounting software
Accounting software (Intuit QuickBooks and Sage 50 Accounting)
Customer relationship management (CRM) software (Blackbaud The Raiser’s Edge)
Project management software (Microsoft SharePoint, Microsoft Project, and Oracle Primavera Enterprise Project Portfolio Management)

Additionally, these soft skills will complement your executive assistant expertise and are worth mentioning in your cover letter:

Time management skills
Organizational skills
Problem-solving skills
Patience
Interpersonal skills
Communication skills
Prioritization
Multitasking
Leadership skills
Decision-making
Collaboration
Ability to remain calm under stressful situations

2. Provide examples of achievements (with numbers)

Because executives rely on your expertise to handle various situations, you need to assure them you’re a capable and efficient right-hand person. In your cover letter, provide examples of your most impressive accomplishments as an executive assistant and include hard numbers to make your contributions sound more impactful.

Here’s how to effectively quantify your executive assistant skills:

Performed a variety of accounting activities, such as preparing between 10-20 check requests, expense reports, purchase orders, and invoices a week

Handled all domestic and international travel reservations, cutting company’s travel expenses by 12%

Organized 3+ monthly meetings and their logistical elements (scheduling, preparing the facility, organizing handouts and/or binders for attendees, etc.)

3. End with a convincing closing statement

To boost your chances of getting a callback, end your cover letter with a strong closing statement to convince the hiring manager you’d be indispensable if hired.

Unsure how to end your cover letter? Show your passion, highlight your strengths as an executive assistant, and include a call to action to encourage an in-person meeting.

Here’s what to include in an effective executive assistant closing statement:

Restate your interest in the executive assistant role by explaining what about this opportunity excites you the most. Expressing genuine excitement for the job will show employers that you not only have the skills, but also the passion to succeed.
In 1-2 short sentences, explain how your relevant skills and experience can directly benefit the company.
Thank the hiring manager for their time in reading your application.
Sign off with a professional salutation, such as “Best Regards,” or “Sincerely”.