Office Assistant Cover Letter

Reviewed By Eva Chan

Office assistants keep their workplaces running smoothly with excellent organization and attention to detail. Learn how to write the ideal office assistant cover letter with our professional cover letter sample and writing tips.

September 3, 2024

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Entry Level

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Mid Level

An example of a cover letter for an office assistant on a simple black and white template

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Senior Level

An example cover letter for an experienced office assistant.

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Office Assistant Cover Letter Template

Make sure you use proper cover letter format to ensure that your cover letter is readable and professional.

Copy-paste Office Assistant Cover Letter (Text Format)

Entry
Mid
Senior

FIRST AND LAST NAME

Email: your.email@email.com

Phone: (123) 456-7891

Address: Street, City, State

LinkedIn: linkedin.com/in/yourprofile

[Today’s Date]

[Hiring Manager’s Name]
[456 Company Address]
[Company City, State XXXXX]
[(XXX) XXX-XXXX]
[hiring.manager@gmail.com]

Dear [Mr./Mrs./Ms./Mx.] [Hiring Manager’s Name],

I am writing to express my interest in the Office Assistant position at Brightstone Industries. As a recent high school graduate with strong organizational skills and a passion for administrative work, I am eager to contribute to your team and grow in a professional office environment.

While I am new to the workforce, I have developed valuable skills through my academic experiences and extracurricular activities:

As the Student Council Secretary at Westfield High School, I managed meeting schedules, took detailed minutes, and coordinated events, which honed my organizational and multitasking abilities.
During my senior year, I completed a Business Skills elective course where I became proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
As a volunteer at the local community center, I assisted with front desk duties, answering phones, and managing visitor sign-ins, which improved my customer service and communication skills.

I am a quick learner, detail-oriented, and have a positive attitude towards taking on new challenges. I am particularly drawn to Brightstone Industries because of your reputation as a company that values employee growth and provides excellent training programs for entry-level staff.

I am excited about the opportunity to begin my career at Brightstone Industries and am confident that my skills, positive attitude, and eagerness to learn would make me a valuable addition to your team.

Thank you for considering my application. I look forward to the possibility of discussing how I can contribute to your office’s efficiency and success.

Sincerely,
[Your Name]

[Today’s Date]

[Hiring Manager’s Name]
[341 Company Address]
[Company City, State XXXXX]
[(XXX) XXX-XXXX]
[hiring.manager@gmail.com]

Dear [Mr./Mrs./Mx.] [Manager’s Name],

Over the past 5 years, I’ve built a solid foundation of skills and knowledge as an office assistant. Equipped with my strong organizational skills, leadership abilities, and customer service experience, I’d love to help your office meet its growth goals while maximizing resources.

Working as Head Office Assistant at Capsule has prepared me to meet the challenges of a larger office environment. One example of how I exceeded expectations as an employee is when I simplified data retrieval, saving the company $24,000 in annual labor costs. I was also responsible for training and supervising a staff of one full-time office assistant and two interns, receiving 95% positive peer feedback from my trainees. Given my proven leadership skills and cost-cutting abilities, I can quickly make an impact at your company.

I also went above and beyond my daily responsibilities when working at Omega Industries. Using my customer service knowledge and new research I compiled, I organized a workshop to train employees in updated service techniques, which led to a 20% increase in customer service ratings. Throughout my tenure, I was known for taking initiative, embracing challenges, and overcoming obstacles to contribute to the overall success of the company.

I would be thrilled to have an opportunity to discuss my qualifications further in an interview. Please feel free to contact me at (212)572-9812 or youremail@email.com at your earliest convenience. Thank you for your consideration.

Sincerely,
[Your Name]

[Today’s Date]

[Hiring Manager’s Name]
[456 Company Address]
[Company City, State XXXXX]
[(XXX) XXX-XXXX]
[hiring.manager@gmail.com]

Dear [Mr./Mrs./Ms./Mx.] [Hiring Manager’s Name],

I am writing to apply for the Office Assistant position at Globex Corporation. With over seven years of experience in administrative roles, I am excited about the opportunity to bring my expertise in office management and executive support to your dynamic team.

In my current role as Executive Assistant at TechInnovate Solutions, I have honed my skills in managing complex schedules, coordinating international travel, and facilitating smooth office operations. Key achievements in my current position include:

Implementing a new digital filing system that improved document retrieval time by 40% and significantly reduced paper usage.
Coordinating logistics for quarterly board meetings and annual company retreats for 150+ employees, consistently receiving positive feedback for flawless execution.
Streamlining the expense reporting process, reducing processing time by 30% and improving accuracy.

I am particularly drawn to Globex Corporation because of your reputation for innovation and your commitment to fostering a collaborative work culture. Your recent expansion into international markets aligns well with my experience in coordinating cross-border communications and managing diverse stakeholder relationships.

I am confident that my proven track record in administrative support, coupled with my adaptability and proactive approach to problem-solving, would make me a valuable asset to your team. I am excited about the opportunity to contribute to Globex Corporation’s continued success and growth.

Thank you for considering my application. I look forward to the possibility of discussing how my experience and skills can benefit your organization.

Sincerely,
[Your Name]

Average office assistant salaries in the US

The following table includes information from O*NET Resource Center by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license, this data is pulled from the most recent US Bureau of Labor Statistics’ Employment & Earnings report (as of 10/16/2024), featuring the top states by use.

Average office assistant annual salaries by state

States	Salary / Year
California	$46,130
New York	$43,440
Texas	$36,730
Florida	$39,340
Pennsylvania	$40,800
Illinois	$41,730
Ohio	$39,820
Georgia	$37,440
North Carolina	$37,110
Michigan	$41,050
National Average	$40,027

How to write an office assistant cover letter

As an office assistant, you’re responsible for seeing to the administrative functions of the office, such as answering phone calls and emails, scheduling appointments, and managing databases.

For this type of role, it’s especially important to highlight organizational abilities and familiarity with relevant tools and software so employers know you’re prepared to take charge of daily operations.

To demonstrate to employers that you’re capable of meeting the demands of a busy office, here are three tips for writing a great office assistant cover letter:

1. Highlight office assistant skills

Employers want reliable office assistants to support their office’s day-to-day operations so they can focus on the other aspects of their job. Between greeting guests, booking appointments, managing files, and maintaining supplies, companies won’t just hire anyone — you need the right mix of technical skills and soft skills to excel.

To show them you have the right expertise, use your cover letter to showcase the hard and soft skills you have, paying special attention to those that are mentioned in the job posting.

Here are some commonly required office assistant skills to consider including in your cover letter:

Organization
Prioritization
Active listening
Time management
Problem solving
Budgeting
Critical thinking
Interpersonal skills
Collaboration
Data entry
Recordkeeping
Communication
Attention to detail
Phone/email etiquette
Fast typing
Computer skills
Analytical skills
File management
Google Workspace
Microsoft Office (Excel in particular)

2. Make sure your cover letter isn’t too long (or too short)

The ideal cover letter length for office assistants is between 250-400 words. Submitting a cover letter that’s too long or too short could hurt your chances of hearing back from employers.

A lengthy cover letter is unappealing for hiring managers who have dozens of applications to look over. They may end up skimming your letter to save time and miss out on some of your important qualifications. On the other hand, a too short cover letter is a missed opportunity for you to expand and add to the skills on your resume.

To ensure your cover letter communicates your qualifications effectively, edit your writing to cut out unnecessary phrasing and repetitive ideas. The hiring manager that reads your cover letter will appreciate you being considerate of their time and walk away with a better overall understanding of your abilities.

Tips for achieving the ideal cover letter length:

Stay between ½ and 1 page in length
Structure your ideas with 3-4 paragraphs
Avoid wordiness by making your sentences short and direct
Consider using a bulleted list to save space and communicate ideas clearly

3. Emphasize your specific accomplishments

Employers rely on their office assistants to make sure everything runs smoothly in the office.

Convince them that you’re dependable and efficient by giving good examples of how you’ve applied skills like organization and time management in your cover letter.

Here are a few ways to emphasize your accomplishments in a cover letter:

Focus on relevant accomplishments that demonstrate your success in organizing, prioritizing, and efficiently managing multiple projects
Lead with your most impressive achievement to hook employers and encourage them to continue reading
Quantify your achievements by using numbers so employers know exactly what the result was. For example, “restructured inventory management system to reduce waste and save $12,000 annually”.

For each example you choose to include in your cover letter, try to be as specific as possible and indicate how your efforts helped the business.

Short on time? Use an AI cover letter generator to create an office assistant cover letter that impresses hiring managers.