Personal Assistant
Resume Sample

No two days are the same for a personal assistant, and the daily routine—as well as the working environment—vary to an extraordinary extent depending on your boss’s personality.

That said, some aspects are universal, and the need for a great resume is one of them. If you aspire to be a personal assistant, you’ll need a professional, detailed, and well-written resume. Read our suggestions below and find out how to write the perfect personal assistant resume.

1. Introduce Yourself The Right Way

Many job candidates think that you make your first impression at the job interview.

However, that’s not true: you make your first impression when the hiring manager reads your resume introduction.

It’s essential that your resume introduction is high quality.

For a start, proofread it several times to make sure it contains no typos or errors.

There are four fundamental types of resume introductions: the data-driven resume summary, the concise resume profile, the conventional resume objective, and the achievements-oriented summary of qualifications.

Our candidate opts for the professional profile because this resume introduction is particularly suited to being uploaded to job search sites.

For an example of a similar resume that uses the resume objective instead, check out our free-to-download human resources (HR) resume.

Professional profiles follow a four-sentence pattern:

Sentence 1 states how many years of experience you have:

Personal assistant with 4+ years of experience in attending to C-suite executives’ needs and a bachelor’s degree in Management.

Sentence 2 tells the reader what your area of expertise or speciality is.

Possess expertise in juggling myriad demands on CxOs’ time.

Next, sentence 3 lists your main industry-specific skills:

 In-depth experience using organizational software, including Microsoft Access and Google Calendar.

Sentence 4 provides one of your major achievements.

Spearheaded new 10-minute stand-up meetings initiative that increased current CEO’s productivity and reduced wasted time.

Professional profiles—like the example given above—provide the hiring manager with a concise but thorough snapshot of the candidate.

In four sentences—which takes the reader mere seconds to read and process—the hiring manager gains valuable insight into the candidate.

For example, they can immediately see that she has 4 years of experience and expertise with organizational software. Additionally, they quickly learn that she has a BA in Management and even introduced a successful initiative at her current company—one that had quantifiably positive effects on efficiency.

You should make sure that your professional profile (or whichever resume introduction you choose) is jam-packed with facts about your impressive work history, your experience, and your relevant skills.

2. List Your Skills & Balance Hard + Soft Skills

Your skills section is a key part of your resume, and it should contain a good mix of hard and soft skills.

Hard skills concern things you’ve learned how to do, like using certain software or being able to drive. By contrast, soft skills are related to your personality, like whether you are patient or impatient, confident or softly spoken, and spontaneous or prefer a routine.

Because personal assistants use various pieces of software to manage their boss’s schedule and work life, you should list examples of relevant software you can use:

While these are examples of hard skills, it’s also crucial that you include soft skills as well.

Because personal assistants spend most of their time looking after an executive, they need interpersonal skills and the ability to handle criticism.

Take a look at the soft skills that our personal assistant candidate lists:

Although compact, your skills section punches above its weight—make sure you make it as effective as you can. To get a better idea about how to achieve this, you can take a look at our lists of the most in-demand hard skills and most vital soft skills to optimize your own section.

3. Quantify Your Abilities Throughout Your Resume

The hiring manager wants to hire the best person for the job; give them the reason they need to hire you by providing proof of your excellence through statistics.

By adding data to your resume, you’re adding context to your claims. Here’s an example:

By inserting a relevant number here, the candidate clarifies how much time she saves her boss—after all, her boss doesn’t have to waste her precious time answering her own calls!

This stat clarifies what value our candidate can add to the firm on a day-to-day basis, but be sure to use stats to showcase the long-term benefits your new company is in to gain by hiring you too.

Check out this example:

Thus, adding statistics both about the daily routine and your long-term successes as a personal assistant is a winning strategy for impressing hiring managers.

Final Steps: Let the Job Hunt Begin!

Now that you’ve read through our suggestions for writing a knockout personal assistant resume, give them a try by:

1. Writing a killer resume introduction
2. Making a balanced list of hard and soft skills
3. Adding statistics to your bullet points

While you’re here, feel free to check out our full catalog of resume templates and see if there’s one for you.

Alternatively, if you’re pressed for time, try out our new and improved resume builder, and generate a brand new, customized resume in just a few minutes.