Personal Assistant Resume Example
Written By Ida Pettersson
Reviewed By Conrad Benz
When you're finished with your resume, add a tailored personal assistant cover letter to round out your application.
Personal assistant resume examples by experience level
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Personal assistant resume template
[Your Name]
[Your Address], [City, State]
[Your Email Address] | [Your Phone Number]
[LinkedIn Profile] (optional)
Professional and organized personal assistant with 5+ years of experience attending to C-suite executives’ needs. Possess expertise in project management, scheduling, and stellar written and verbal communication skills. Proficient in using organizational software, including Microsoft Access and Google Calendar. Spearheaded a new 10-minute meeting initiative that increased the current CEO’s productivity and reduced wasted time by 7%.
Pinkman & White, Des Moines, IA | May 20XX – Present
- Manage CEO’s schedule, including booking meetings, travel, and lodging, leading to a 7% reduction in nonproductive time in under a year
- Organize transportation, delivering a 5% decrease in travel expenses through negotiation of discounts
- Developed new filing and organizational practices, saving the firm $2000 annually in operational expenses
- Record minutes for meetings of C-suite members
- Screen 50+ telephone calls daily and open and present correspondence to CEO in order of priority
Tribbiani & Bing, Council Bluffs, IA | August 20XX – April 20XX
- Typed, collated, and filed reports and correspondence
- Controlled access to CTO, leading to a 15% increase in departmental efficiency
- Organized and invited subordinates to meetings, as well as documented, filed, and maintained minutes
- Organized transportation to an average of 47 conferences, seminars, and conventions quarterly
- Supervised staff of 4 junior office assistants. Trained them to fulfill administrative tasks using Microsoft and Google Suite programs
Iowa State University, Ames, IA
BA in Management, February 20XX
- Communication
- Time management
- Oral comprehension
- Microsoft Access
- Google Calendar
- Interpersonal skills
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Average personal assistant salaries in the US
The following table includes information from O*NET Resource Center by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. The data is presented based on the top states in the United States.
Average personal assistant annual salaries by state
| State | Salary / Year |
|---|---|
| California | $50,220 |
| New York | $47,960 |
| Florida | $40,570 |
| Texas | $40,440 |
| Pennsylvania | $42,010 |
| Illinois | $45,920 |
| Ohio | $42,360 |
| Georgia | $37,990 |
| North Carolina | $42,140 |
| Michigan | $42,710 |
| National Average | $42,931 |
4 tips for writing a personal assistant resume
No two days are the same for a personal assistant, and the daily routine—as well as the working environment—will vary depending on your boss’s needs.
That said, some aspects of being a personal assistant are universal. Your resume needs to show you have the necessary experience and skills to successfully fulfill the responsibilities of a personal assistant if you want a hiring manager to call you in for an interview.
For help getting started writing your personal assistant resume, check out our four professional writing tips below.
1. Start with a well-written resume introduction
Many job candidates think you make your first impression at the job interview. However, it really begins when you start your resume.
You’ll need to include a well-written resume introduction that grabs the hiring manager’s attention away from the dozens of other applications on their desk.
The two most popular resume introductions are the resume summary and resume objective, and which one you choose to write will come down to one main factor: your length of experience.
Simply put, if you’re an entry-level personal assistant (possibly a recent graduate or just getting started in the workforce), writing a resume objective is best for you.
That’s because a resume objective focuses on your relevant skills and qualifications as a personal assistant, while also highlighting your career goals and (most importantly) how you’ll help the company achieve their goals.
Here’s an example of a personal assistant resume objective for an entry-level candidate:
Recent Business Administration graduate seeking an entry-level position as a Personal Assistant. Eager to leverage a keen eye for detail, organizational skills, and a proactive approach to support and streamline administrative tasks. Committed to delivering high-quality support, while continuously learning and growing within the role.
3 additional personal assistant resume objective examples
Here are some more resume objective examples to help you write your own:
Highly organized and adaptable personal assistant with a proven track record in providing efficient administrative support to executives. Experience in calendar management, travel coordination, and task prioritization aims to enhance the productivity of the executive team. Seeking a role where strong communication and multitasking skills can contribute to seamless daily operations.
Aspiring personal assistant with strong interpersonal and communication skills, dedicated to providing high-level administrative support. Proficient in coordinating travel arrangements, managing calendars, and handling confidential matters. Aiming to contribute to the success of executives by ensuring smooth day-to-day operations.
Motivated personal assistant with a commitment to confidentiality and exceptional organizational abilities. Experience in document preparation, meeting coordination, and travel logistics aims to contribute to the overall efficiency of the executive team. Seeking a position where attention to detail and a proactive approach can support executives in achieving their goals.
Meanwhile, a resume summary is meant for candidates that already have some work experience. When writing a resume summary, you’ll want to highlight your experience and qualifications, but you should also include a career achievement that you think will impress the hiring manager.
Here’s an example of a well-written personal assistant resume summary:
Professional and organized personal assistant with 5+ years of experience attending to C-suite executives’ needs. Possess expertise in project management, scheduling, and stellar written and verbal communication skills. In-depth experience using organizational software, including Microsoft Access and Google Calendar. Spearheaded a new 10-minute meeting initiative that increased the current CEO’s productivity and reduced wasted time by 7%.
3 additional personal assistant resume summary examples
Check out these other examples to help you get started:
Accomplished personal assistant with a successful history of providing seamless administrative support to high-level executives, backed by three years of experience in a demanding corporate environment. Demonstrated expertise in calendar management, travel coordination, and confidential correspondence handling.
Versatile personal assistant with a strong foundation in office management and executive support, bringing five years of experience in streamlining administrative processes and ensuring the smooth functioning of executive offices. Proficient in coordinating complex schedules, maintaining confidentiality, and optimizing workflow.
Detail-oriented personal assistant with 6+ years of experience providing exceptional support to high-level executives. Demonstrated proficiency in managing diverse tasks, prioritizing responsibilities, and handling confidential information with discretion. Eager to contribute organizational skills honed in previous roles to enhance the efficiency and productivity of executive teams.
2. Use the job description to your advantage
Before writing your personal assistant resume, it’s essential to review the job description online to understand exactly what qualifications and skills the company is looking for in a candidate.
When reading the job description, scan for skill-related keywords scattered throughout the duties and responsibilities section.
These keywords give you a clear idea of what types of hard and soft skills the employer is looking for and the type of experience they want.
Additionally, including skill-related keywords on your resume is especially important if you’re applying to jobs through a recruiter or large company. That’s because many larger employers use applicant tracking system (ATS) software to sift through job applicants.
If ATS software doesn’t detect the keywords it’s looking for on your resume, your application could be rejected before being seen by an actual hiring manager.
Ensure you write an ATS-friendly resume for a personal assistant position that includes relevant keywords, so that you can tell (a real person) why you’re the best person for the job.
Here’s an example of a personal assistant job description, with ATS keywords highlighted:
3. Include necessary personal assistant skills
Personal assistants need to have a good mix of hard and soft skills to perform their jobs correctly, and your resume will need to reflect that by having a well-rounded skills section.
A good personal assistant will need hard skills to meet the demands of managing their boss’s busy schedule. For example, you should use your resume to emphasize your management and accounting skills, as well as your excellent note-taking, reporting, and typing abilities.
Personal assistants also use various computer programs to manage their boss’s schedule and work life, and you should list examples of the relevant software programs you’re proficient in.
As far as soft skills are concerned, personal assistants need excellent interpersonal skills to deal with other working professionals to schedule meetings, document notes, and organize travel dates.
Time management is another great soft skill to list as a personal assistant. While a bit of an overstated skill in other fields, having great time management is essential as a personal assistant to deal with all the administrative tasks that come your way every day.
Here’s an example of a well-rounded skills section on a personal assistant resume:
- Oral & written communication
- Microsoft Access
- Google Calendar
- Time management
- Interpersonal skills
- Organizational skills
- MS suite (Excel, Outlook,
PowerPoint)
4. Add hard numbers to your work experience
Hiring managers want to hire the best personal assistant for the job, and you’ll need to show you’re the best candidate by showing employers what you can accomplish. The best way to do this is by using hard numbers in your work experience bullet points.
Hard numbers are essential to use when including accomplishments and achievements on your personal assistant resume, because they’re a great measurement for the hiring manager to gauge how much you contributed to your previous employer.
Listing hard numbers on your resume also provides better context and clarity about what you’re capable of, as opposed to simply stating what your duties and responsibilities were.
Here’s an example of how to use hard numbers to highlight your personal assistant accomplishments:
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Personal Assistant Resume Example
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