Office Administrator Resume

To show employers you’re the right person to run their office, showcase your skills and experience in office administration in a professional resume.

Use these three tips to write a compelling office administrator resume:

Highlight your office administrator resume skills

Office administrators have various responsibilities to support daily operations, from answering the telephone and arranging appointments to organizing paperwork and updating records.

Strong office administrator resumes feature your administrative experience and various hard and soft skills that show you can thrive in a busy office setting.

To demonstrate you have the right skillset to work as an administrative aide, list relevant technical skills in the resume skills section so the hiring manager can see you’re a great fit.

For example, if you’re applying to be an office administrator at a physician’s office, knowledge of medical terminology and MEDITECH software is essential.

In addition to listing your hard skills, modify your resume bullet points to highlight job-specific skills the hiring manager is looking for.

For example, customer service skills and attention to detail are vital for working a front desk. Here’s an example of how to emphasize these soft skills in your resume:

Administered and maintained front office operations, including greeting clients, responding to phone calls, and performing billing tasks with 100% accuracy.

Here’s a list of key office administrator resume skills:

• Organizational skills
• Time management skills
• Interpersonal skills
• Communication skills
• Multitasking
• Prioritization
• Problem-solving skills
• Teamwork
• Language skills 
• Data entry
• Inventory management
• Appointment scheduling
• Project management skills
• Microsoft Office (Excel, Outlook, and PowerPoint)
• Accounting and billing software (Intuit QuickBooks and Sage 50 Accounting)
• Project management software (Microsoft Project, Microsoft SharePoint, and Confluence)
• SAP
• Oracle Primavera Enterprise Project Portfolio 
• Microsoft Dynamics
• Microsoft Access 
• SalesForce

For more skills to list, you can find and study resumes for similar jobs, such as a receptionist resume or a front desk resume.

Open with a strong office administration resume summary

Office administrator jobs require varying degrees of experience, so you’ll be competing against many others for the job.

To ensure your job application immediately catches the hiring manager’s attention, craft a strong resume summary that sets you apart.

A resume summary sums up your skills and experience in office administration while emphasizing job-specific skills.

When describing past responsibilities, focus on how your skills add value to an employer’s office and include your most impressive achievements.

Here’s an example of an effective office administrator resume summary:

Proactive Office Administrator with 6+ years of experience managing office operations in fast-paced, deadline-driven environments. Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy, and achieve organizational objectives. Skilled at working effectively with different departments to coordinate information and resolve problems.

This applicant uses three short sentences to sum up their experience as an administrative professional.

In the first sentence, they provide their years of experience in the field while emphasizing their ability to thrive in a fast-paced environment.

Next, the applicant highlights their strengths in office administration while presenting their talents in a way that shows the organization what they have to gain from hiring them.

Include key office administration action verbs

Knowing how to properly phrase your skills and experience can make a huge difference to how hiring managers perceive your resume. To strengthen your resume, use active voice — where the subject performs the verb’s action — instead of passive voice to make your contributions more meaningful.

Here’s an example of how to use active voice in your office administration resume: “Realized $10K in cost savings by completing multiple projects within time and budget constraints.”

Here’s the same sentence written in the passive voice: “Cost savings of $10K were realized from completing multiple projects within time and budget constraints.”

You should also include key office administration resume action verbs when listing your experience.

Doing so helps you convey your value more effectively by showcasing your proactiveness. By adding compelling actions verbs, you show hiring managers you’re not only capable of fulfilling your duties but will enhance their current workflow. For example:

Prepared and processed all payroll and benefits functions for 35+ employees while solving any related issues and discrepancies.

Here’s a list of strong office administration action verbs to use:

• Executed
• Generated
• Spearheaded
• Devised
• Launched
• Initiated
• Oversaw
• Planned
• Prepared
• Coordinated
• Enhanced
• Boosted
• Optimized
• Arranged
• Achieved
• Implemented
• Directed
• Trained
• Simplified