Office Administrator Resume Examples & Writing Guide
Written By Samuel Johns
Reviewed By Conrad BenzOffice administrators keep the whole team functioning seamlessly. Show hiring managers you're up to the job with our office administrator resume samples and writing guide. When you’re done, pair your resume with a matching office administrator cover letter.
If you want a different look for your resume, try a different resume template from our free collection.
Office Administrator Resume Template (Text Format)
- Expert in Microsoft Office (Word, Excel, and PowerPoint), MS Access, MS Outlook
- Bilingual, fluent in Spanish and English
- Administer and maintain daily front office operations, including greeting clients, responding to phone calls, and performing billing tasks with 100% accuracy
- Slashed cost of office supplies by 15% through negotiating prices with suppliers and maintaining appropriate stock levels to avoid shortages
- Create distribution agreement for the CEO in compliance with legal policies and procedures while sorting and distributing mails/calls to appropriate personnel
- Developed and implemented a well-organized filing system and introduced effective scheduling techniques, which increased productivity by 47%
- Control all office expenses and costs for 60+ employees, including quarterly report metrics for travel, expenses, and housing
- Prepared and processed all payroll and benefits functions for 35+ employees while solving any related issues and discrepancies
- Realized $10K in cost savings by completing multiple projects within time and budget constraints
- Employed a results-driven approach and exceptional knowledge of office management software to increase office efficiency by 12%
- Saved $1500 in unnecessary monthly expenses by minimizing overspending and placing orders for most required office supplies
Healthcare administration resume
Use the following healthcare administration resume example as a guide when writing your own resume.
Healthcare administration resume highlights
- Extensive skills section: The candidate lists a wide range of skills that are important for healthcare administration, including schedule management and report writing. This helps hiring managers quickly get a sense of their core competencies.
- Action-oriented language: The candidate begins each bullet point with impactful action verbs to emphasize their accomplishments as well as the active role they took in accomplishing their work duties.
Office coordinator resume
This example highlights key responsibilities and achievements that are in demand for office coordinator roles, such as event planning, travel coordination, and improving office efficiency:
Office coordinator resume highlights
- Software proficiency: Listing specific software skills like Microsoft Office Suite, Google Workspace, Salesforce CRM, and Asana shows hiring managers that you’ve got the technical competence and the ability to adapt to different workflows.
- Data protection awareness: By mentioning compliance with data protection regulations, this applicant demonstrates an understanding of the importance of confidentiality and security in office management.
Administrative coordinator resume
When writing your resume for an administrative coordinator position, make sure that you use a resume format that emphasizes your most relevant experiences and the specific skills that make you an ideal candidate. For example:
Administrative coordinator resume highlights
- Event planning experience: This resume highlights the candidate’s ability to organize corporate events, which is a valuable skill for many administrative positions.
- Quantifiable achievements: The candidate quantifies the achievements on their resume to demonstrate the impact they had in previous workplaces, like reducing document retrieval time by 30% and saving $10,000 per year.
How to write an office administrator resume
Follow these tips to write an effective office administrator resume:
1. Highlight your administrative skills
Office administrators have a wide range of responsibilities, from answering the phone and arranging appointments to organizing paperwork and updating records. All of these require skills that employers are looking for on your resume.
To demonstrate you have the right skill set, list your most relevant skills in the skills section of your resume. That way, hiring managers can easily see that you’re a great fit.
Here’s a list of key office administrator skills:
- Organizational skills
- Time management
- Communication skills
- Multitasking
- Prioritization
- Problem solving
- Teamwork
- Language skills
- Data entry
- Inventory management
- Appointment scheduling
- Project management skills
- Microsoft Office
- Accounting and billing software
- Project management software
- CRM software
For more inspiration, you can also check out our resume samples for similar jobs, such as our receptionist resume or front desk resume examples.
2. Open with a well-written resume summary
To ensure your job application immediately catches the hiring manager’s attention, begin with a strong resume summary that sets you apart.
A resume summary is a brief 3-5 sentence statement that provides a concise overview of your key qualifications, skills, and professional experience. It goes at the top of your resume, and when it’s written well, it both sums up your strengths and makes readers eager to keep reading.
Here are some examples of effective resume summaries for office administrators:
Experienced office administrator resume
Proactive Office Administrator with 6+ years of experience managing office operations in fast-paced, deadline-driven environments. Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy, and achieve organizational objectives. Skilled at working effectively with different departments to coordinate information and resolve problems.
Medical office administrator resume
Detail-oriented Medical Office Administrator with 6 years of experience in busy healthcare settings. Skilled in patient scheduling, medical billing, and EHR systems management. Known for maintaining HIPAA compliance and improving patient satisfaction through efficient front-office operations.
Legal administrative coordinator resume
Meticulous Legal Administrative Coordinator with 5+ years of experience in corporate law firms. Proficient in case file management, legal document preparation, and court filing procedures. Experienced in managing attorney calendars and coordinating depositions. Committed to maintaining the highest standards of confidentiality and accuracy.
3. Describe your work experience with strong action verbs
Your resume is not just a list of skills and job duties, it should tell the story of your experience and why you’re a great match for the job you’re applying to. So, phrasing and word choice make a huge difference in how hiring managers feel when they read your resume.
One key way that you can use word choice to strengthen your resume is by starting each bullet point in your work experience section with an impactful action verb. For example:
- Coordinated travel arrangements for a team of 15 executives, managing itineraries, bookings, and expense reports while reducing travel costs by 10%
- Streamlined office filing system, reducing document retrieval time by 20% and improving overall workflow efficiency
- Managed a busy front desk, handling an average of 50 calls and greeting 30 visitors daily while maintaining a professional and welcoming atmosphere
Using action verbs on an office administrator resume conveys proactivity and initiative. It’s much better than saying, “Completed” or “Responsible for,” because it highlights your active role in previous workplaces.
Action verbs also make your resume more dynamic and engaging to read. This is great for capturing the attention of hiring managers who often sift through many applications and may not spend much time reading each resume carefully.
Plus, many action verbs imply leadership and management abilities, which are highly valued in administrative positions.
Here are some examples of action verbs you can use on your resume:
- Coordinated
- Implemented
- Streamlined
- Managed
- Optimized
- Executed
- Generated
- Spearheaded
- Devised
- Launched
- Initiated
- Oversaw
- Planned
Our own office administrator, Jill Li, shares her Resume Genius bullet points to show you how to write an effective work history entry. We’ve bolded the action verbs and italicized quantifiable information:
- Established company fundamentals and created guidelines, handbooks, operational procedures, and Business Continuity Plan. Streamlined operational processes and resource allocation. Ensured compliance with local laws and supported all facets of human resource, finance, procurement, information technology, and asset management for the regional office
- Managed operating expenses budget and implemented strict expenditure controls. Handled annual budgets of approximately $xxx million, optimizing resource allocation to consistently achieve financial targets. Identified and executed cost-saving opportunities while maintaining high operational standards and successfully achieved annual savings of $xxx on projects combined
- Fostered a collaborative work environment and supported a diverse team of international professionals. Planned and executed xxx team-building events for employee engagement, achieving an average xxx% retention rate
- Facilitated effective communication and collaboration between headquarters, department executives, and xxx local service providers.
See Jill’s LinkedIn profile to learn how to write an effective online profile to complement the information on your resume.
4. Fill in your education section
The education section is an important component of your resume that showcases your academic background and qualifications. While extensive experience can sometimes outweigh formal education in the administrative field, a well-crafted education section can still add significant value to your resume.
You should always list your highest level of education first. For most office administrator positions, a high school diploma is the minimum requirement, but many employers prefer candidates with some college education or an associate’s or bachelor’s degree.
Here’s an example of a properly formatted education section:
EDUCATION
Bachelor of Business Administration
Hunter College, New York, NY
June 20XX
Resume examples for different industries
Not sure what your resume should look like? The best way to learn is by taking inspiration from resume examples written by other candidates in your industry.
Average office administrator salaries in the US
After you’ve written your resume, make sure you use it to apply for jobs within a fair salary range.
The following table includes information from the most recent US Bureau of Labor Statistics’ Occupational Employment and Wage Statistics report (May 2024). Here are the ten states with the highest salaries for office administrators, as well as the national average for your reference when applying for work.
Top 10 states by average office administrator salary
| State | Salary / Year |
|---|---|
| Minnesota | $154,370 |
| Washington | $152,800 |
| New Jersey | $151,490 |
| New York | $151,330 |
| Delaware | $151,160 |
| Virginia | $143,320 |
| District of Columbia | $141,820 |
| Tennessee | $140,660 |
| Connecticut | $140,260 |
| Rhode Island | $138,020 |
| National Average | $126,030 |
Additional resources
About to apply for your first office administrator role? Check out this video by office admin and TikToker Tina Wells:
@tinawellsss Mid morning routine! Today was pretty busy 😰 #officeadmin #officeadministrator #dayinmylife #fyp #foryou #office ♬ original sound – tinawellss
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Office Administrator Resume Examples & Writing Guide
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