Office Administrator Resume Examples & Writing Guide

Office Administrator Resume Template (Text Format)

Choosing the best resume format for you will help you get more interviews.

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FIRST AND LAST NAME

Email: your.email@email.com

Phone: (123) 456-7891

Address: Street, City, State

LinkedIn: linkedin.com/in/yourprofile

Resume Summary

Dedicated office administrator with [number] years of experience. Seeking to leverage my experience in [relevant abilities] to fill the open office administrator position. Hold a [degree/diploma/certification] in [Degree/Diploma/Certification Title]. Skilled at [2–3 relevant skills]. A [adjective #1] and [adjective #2] worker aiming to contribute to the success of [Company Name].

Professional Experience

Current Job Title (e.g., Office Administrator)Company/Organization Name, City, State | Month 20XX–Present

• Include a bulleted list of your achievements as an office administrator
• Start each bullet point with an action verb (like “develop” or “manage”) to grab attention
• Use the present tense for your current office administrator role, unless describing a completed project or initiative
• Use hard numbers when possible to quantify your accomplishments as an office administrator
• Mention how you’ve used some of the administrative skills listed in your skills section to demonstrate your mastery of these abilities

Previous Job Title (e.g., Office Assistant)Company/Organization Name, City, State | Month 20XX–Month 20XX

• List relevant accomplishments from your previous role as an office administrator
• Assuming you’re no longer working in this office administrator role, use past tense verbs to describe your work
• Include 3–6 bullet points for each office administrator role, both your current one and previous ones
• Skip the pronoun “I” and begin directly with a verb
• Although you’ll usually list work experience, feel free to include internships that are relevant to office administration as well as any volunteer work and extracurricular activities if you lack formal work experience

Education

Degree Name / MajorUniversity, City, State | Graduation Month, Year

GPA: 3.X/4.0 (optional)
Latin honors (if applicable)

Skills & Certifications

• List skills and certifications relevant to the office administrator job you’re applying for
• Look at the job description for ideas of the skills the employer wants and that are common in office administration
• Emphasize [industry]-specific hard skills and technical skills in this section
• Be as specific as possible by including names of tools, equipment, and software you’ve mastered that are used in office administrator roles

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Healthcare administration resume

Use the following healthcare administration resume example as a guide when writing your own resume.

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Healthcare administration resume highlights

• Extensive skills section: The candidate lists a wide range of skills that are important for healthcare administration, including schedule management and report writing. This helps hiring managers quickly get a sense of their core competencies.
• Action-oriented language: The candidate begins each bullet point with impactful action verbs to emphasize their accomplishments as well as the active role they took in accomplishing their work duties.

Office coordinator resume

This example highlights key responsibilities and achievements that are in demand for office coordinator roles, such as event planning, travel coordination, and improving office efficiency:

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Office coordinator resume highlights

• Software proficiency: Listing specific software skills like Microsoft Office Suite, Google Workspace, Salesforce CRM, and Asana shows hiring managers that you’ve got the technical competence and the ability to adapt to different workflows.
• Data protection awareness: By mentioning compliance with data protection regulations, this applicant demonstrates an understanding of the importance of confidentiality and security in office management.

Administrative coordinator resume

When writing your resume for an administrative coordinator position, make sure that you emphasize your most relevant experiences and the specific skills that make you an ideal candidate. For example:

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Administrative coordinator resume highlights

• Event planning experience: This resume highlights the candidate’s ability to organize corporate events, which is a valuable skill for many administrative positions.
• Quantifiable achievements: The candidate quantifies the achievements on their resume to demonstrate the impact they had in previous workplaces, like reducing document retrieval time by 30% and saving $10,000 per year.

Average office administrator salaries in the US

The following table includes information from O*NET Resource Center by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. The data is presented based on the top states in the USA.

How to write an office administrator resume

Follow these tips to write an effective office administrator resume:

1. Highlight your administrative skills

Office administrators have a wide range of responsibilities, from answering the phone and arranging appointments to organizing paperwork and updating records. All of these require skills that employers are looking for on your resume.

To demonstrate you have the right skill set, list your most relevant skills in the skills section of your resume. That way, hiring managers can easily see that you’re a great fit.

Here’s a list of key office administrator skills:

• Organizational skills
• Time management
• Communication skills
• Multitasking
• Prioritization
• Problem solving
• Teamwork
• Language skills
• Data entry
• Inventory management
• Appointment scheduling
• Project management skills
• Microsoft Office
• Accounting and billing software
• Project management software
• CRM software

2. Open with a well-written resume summary

To ensure your job application immediately catches the hiring manager’s attention, begin with a strong resume summary that sets you apart.

A resume summary is a brief 3-5 sentence statement that provides a concise overview of your key qualifications, skills, and professional experience. It goes at the top of your resume, and when it’s written well, it both sums up your strengths and makes readers eager to keep reading.

Here are some examples of effective resume summaries for office administrators:

3. Describe your work experience with strong action verbs

Your resume is not just a list of skills and job duties, it should tell the story of your experience and why you’re a great match for the job you’re applying to. So, phrasing and word choice make a huge difference in how hiring managers feel when they read your resume.

One key way that you can use word choice to strengthen your resume is by starting each bullet point in your work experience section with an impactful action verb. For example:

• Coordinated travel arrangements for a team of 15 executives, managing itineraries, bookings, and expense reports while reducing travel costs by 10%
• Streamlined office filing system, reducing document retrieval time by 20% and improving overall workflow efficiency
• Managed a busy front desk, handling an average of 50 calls and greeting 30 visitors daily while maintaining a professional and welcoming atmosphere

Using action verbs on an office administrator resume conveys proactivity and initiative. It’s much better than saying, “Completed” or “Responsible for,” because it highlights your active role in previous workplaces.

Action verbs also make your resume more dynamic and engaging to read. This is great for capturing the attention of hiring managers who often sift through many applications and may not spend much time reading each resume carefully.

Plus, many action verbs imply leadership and management abilities, which are highly valued in administrative positions.

Here are some examples of action verbs you can use on your resume:

• Coordinated
• Implemented
• Streamlined
• Managed
• Optimized
• Executed
• Generated
• Spearheaded
• Devised
• Launched
• Initiated
• Oversaw
• Planned
• Enhanced
• Boosted
• Arranged
• Achieved
• Directed
• Trained
• Simplified

4. Fill in your education section

The education section is an important component of your resume that showcases your academic background and qualifications. While extensive experience can sometimes outweigh formal education in the administrative field, a well-crafted education section can still add significant value to your resume.

You should always list your highest level of education first. For most office administrator positions, a high school diploma is the minimum requirement, but many employers prefer candidates with some college education or an associate’s or bachelor’s degree.

Here’s an example of a properly formatted education section:

Additional resources

About to apply for your first office administrator role? Check out this video by office admin and TikToker Tina Wells:

@tinawellsss Mid morning routine! Today was pretty busy 😰 #officeadmin #officeadministrator #dayinmylife #fyp #foryou #office ♬ original sound – tinawellss

Resume examples for different industries

Not sure what your resume should look like? The best way to learn is by taking inspiration from resume examples written by other candidates in your industry.

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