Secretary Cover Letter [Sample for Free Download]

Text Format

[Today’s Date]

[Hiring Manager’s Name]
[1701 Company Address]
[Company City, State, xxxxx]
[(xxx) xxx-xxxx]
[hiring.manager@gmail.com]

Dear [Mr./Ms./Mx.] [Manager’s Name],

Please accept my enclosed application for the position of secretary at [Company Name]. Having read through your job description, I am certain that I would be a fantastic fit for your organization after my numerous accomplishments and nine years of secretarial experience.

At my current firm, Chai & Associates, I’m a valuable member of the team and an important pillar of organizational support. My responsibilities include maintaining partners’ schedules, keeping records, making travel arrangements, and managing office organization and general workflow from supporting staff members. I’m responsible for our firm’s “Go Green” initiative, where we have shifted from paper to digital in 85% of work and communication. Not only have my efforts been environmentally friendly, but they have also saved the firm roughly $4,500 in paper, ink, and supplies costs over the past two years.

Other notable experience and achievements include:

Trained and managed all administrative staff over the past five years during firm expansion
Maintained confidentiality of highly sensitive corporate and financial resources
Managed all firm documentation and all administrative correspondence, as well as prepared bi-weekly reports for firm partners

My attached resume further illustrates my duties and accomplishments at Chai & Associates, as well as the totality of my nine years of experience at other companies and organizations.

I’d very much appreciate the chance to join [Company Name] and contribute to your future success. My skills and background make me a candidate capable of creating a stress-free and efficient office environment for executives and employees alike. Rest assured, I’ll meet and surpass expectations in this role. I am looking forward to hearing back from you, and I would jump at the opportunity for an interview. Thank you for your consideration.

Sincerely,

[Your Name]

How to write a secretary cover letter

Learning how to put together a cover letter for the specific job(s) you want will help you land more interviews.

You’re highly organized and a pro at fulfilling day-to-day administration — exactly what employers seek in a fantastic secretary. But first, you need to showcase your secretarial expertise in an outstanding cover letter to ensure your job application catches the hiring manager’s attention.

Use these three tips to write an impressive secretary cover letter:

1. Highlight secretary skills

A strong secretary cover letter highlights your administrative experience, organizational skills, and a balance of hard and soft skills to show you can ensure efficient daily operations.

But because your job duties can vary depending on the industry, emphasize job-specific administrative skills in your cover letter to show you’re a great fit for the job. For example, if you’re applying to be a medical secretary, your cover letter should include technical skills such as familiarity with medical terminology and MEDITECH software.

In addition to your hard skills, showcase key secretary soft skills in your cover letter to demonstrate you’re a well-rounded candidate. For example, the ability to take initiative and attention to detail are vital in a busy office.

Here’s how to demonstrate these skills in your cover letter:

“During my time at XYZ Firm, I was responsible for leading our “Go Green” initiative where we shifted from paper to digital in 85% of work and communication.“

Here are important secretary skills to include in your cover letter:

Time management skills
Adaptability
Communication skills
Critical thinking
Problem-solving
Multitasking
Prioritization
Collaboration
People skills
Interpersonal skills
Customer service skills
Accuracy
Record keeping
Data entry
Google Drive and Microsoft Office (Word, Excel, and Outlook)
Timekeeping software
Accounting software (Intuit QuickBooks and Sage 50 Accounting)
Enterprise resource planning (ERP) software (Microsoft Dynamics, SAP, and Oracle JD Edwards EnterpriseOne)
Project management software (Microsoft Project, Confluence, and Microsoft SharePoint)

2. Provide examples of your achievements (with numbers)

As a secretary, companies rely on your clerical expertise to ensure everything runs smoothly in the office. Instead of just saying what you can do, prove your value by quantifying your skills and experience as a secretary in your cover letter. To do so, provide examples of your greatest secretarial achievements and include hard numbers.

Here’s how to effectively use numbers in your secretary cover letter:

Spearheaded the “Go Green” initiative, which reduced office paper use by 85% and saved roughly $47 K over 2 years
Streamlined process for handling administrative correspondence, leading to a 25% efficiency increase
Trained and supervised more than 25 administrative staff over the past 5 years during firm expansion

3. End with a convincing closing statement

Knowing how to end your cover letter in an attention-grabbing way will ensure your job application gets shortlisted. To do so, show employers you have not only the right skillset but also the passion to contribute to their organization’s success.

In your closing statement, restate your interest in the job, and emphasize how your skills and experience as a secretary will benefit their company.

Here’s how to write a convincing secretary closing statement:

Express enthusiasm for the job opportunity. When hiring for a secretary, employers seek administrative professionals who are friendly and efficient. So you need to show them you have the skills and passion to keep up with their demands. For example, “I’d appreciate the chance to join XYZ Company and contribute to its future success.”
Focus on how your skills and experience as a secretary will contribute to their current workflow. For example, “My skills and background make me a candidate capable of creating a stress-free and efficient office environment for executives and employees alike.”
Include a call to action inviting the hiring manager to reach out for an interview
Thank the hiring manager for taking the time to review your job application