Receptionist Cover Letter Example

Text Format

[Today’s Date]

[Hiring Manager’s Name]
[489 Company Address]
[Company City, State xxxxx]
[(xxx) xxx-xxxx]
[hiring.manager@gmail.com]

Dear [Mr./Mrs./Ms.] [Hiring Manager’s Name],

I’m writing this cover letter regarding the open receptionist position at [Company Name]. With nine years of experience as a receptionist and numerous achievements over the course of my career, I’m confident that my skills and experience make me the perfect candidate for this position.

I noticed in your job posting that you emphasized the need for candidates with analysis, savings, organizational efficiency, and planning skills. While my resume goes into finer detail regarding my full work history and skills, I think it’s worth re-emphasizing my major achievements during my career as a receptionist, which happen to match the skill set you are looking for exactly:

Researched and recovered $10k in undue payments from past erroneous billings, earning an award from upper management.
Coordinated lower cost travel routes for 10 sales representatives, cutting expenses by 47%.
Followed up with existing customers and prospective clients, securing 14% in new accounts.

Throughout my tenure at both Stern Real Estate and AMC Corporation, I have been lauded as a consummate professional, a hard worker, and an exceedingly competent employee that requires little to no supervision. I am careful to double and triple-check all items related to expenditures and company planning and maintain strict confidentiality with regard to sensitive items. Finally, I possess a warm and pleasant personality that makes me not only easy to work with, but also reflects well on the company as we receive clients and customers.

I am looking forward to discussing this position with you in more detail. I am certain that my qualifications and experience will allow me to meet exceed the expectations you have for the receptionist role in [Company Name]. Thank you for your time and consideration.

Sincerely,

[Your Name]

Receptionist Cover Letter Tips

Before you start writing, make sure you know how to write a cover letter in a way that makes you seem like the best candidate for the job.

Show employers you can handle the needs of a busy office by showcasing your professionalism in a well-written receptionist cover letter.

Here are three tips for writing a strong receptionist cover letter that’ll improve your application and ensure you stand out for all the right reasons:

Highlight receptionist skills

As direct representatives of a company, receptionists require a good mix of customer service skills and technical skills.

Unsure which skills to include in your cover letter? Here are some soft skills that are essential for a successful receptionist:

People skills
Communication skills (verbal and written)
Ability to work under pressure
Organizational skills
Multitasking
Prioritization
Time management skills
Attention to detail
Initiative
Decision-making
Problem-solving abilities
Teamwork
Telephone etiquette

Additionally, here’s a list of technical skills that are useful to have:

Familiarity with Google Drive and Microsoft Office (including Word, Excel, and Outlook)
Billing or bookkeeping software (Intuit Quickbooks)
Customer relationship management software (Microsoft Dynamics)

Open with a strong introduction

Crafting a strong cover letter introduction is the best way to spark an employer’s interest. No matter how impressive your qualifications are, a weak introduction that doesn’t sell them undermines your application.

For receptionists, a strong cover letter introduction helps show employers you’re personable and able to take on tasks like welcoming clients to the office each day.

Here’s how to write a strong receptionist cover letter introduction:

Review the job posting to identify the receptionist skills the employer is seeking, and lead with an impressive accomplishment that highlights that you have them.
Show your passion by conveying enthusiasm for the particular receptionist role or company.
Research the company and align your talents with the company’s vision or long-term goals. Recent headlines about the company are also worth mentioning if you can connect its future projects with skills you have.

When writing your cover letter introduction, focus on what you can contribute to the organization. One way to do this is to use numbers so employers can visualize what you can accomplish:

Answered an average of 47 calls per day and transferred them to the appropriate department.

Emphasize your interpersonal skills

Receptionists serve as the first point of contact for clients.

So it’s important to employers that you can present a professional demeanor and effectively handle diverse interactions.

Provide examples of past experiences in your cover letter that highlight your interpersonal skills. These are skills that go hand-in-hand with successfully communicating with clients in person and over the phone.