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Cover Letter Examples Receptionist Cover Letter

Receptionist Cover Letter Samples

Headshot of Sam Johns, CPRWWritten By Samuel Johns
Headshot of Conrad BenzReviewed By Conrad Benz

We analyzed 650+ receptionist job listings to uncover the most common requirements employers look for in front-desk staff. Using this data, we created receptionist cover letter examples that feature the key words and phrases employers want to see. Use these examples and insights to craft a strong cover letter of your own.

April 20, 2025
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Experienced receptionist
An example of a receptionist cover letter on a template with an orange resume header that includes the applicant's contact details Download
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Entry-level receptionist
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Lead receptionist
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Receptionist Cover Letter Template

Average receptionist salaries in the US

How to write a receptionist cover letter

Receptionist Cover Letter Template

Copy-paste Receptionist Cover Letter (Text Format)

  • Entry
  • Mid
  • Senior

FIRST AND LAST NAME

Email: your.email@email.com

Phone: (123) 456-7891

Address: Street, City, State

LinkedIn: linkedin.com/in/yourprofile

[Today’s Date]

[Hiring Manager’s Name]
[456 Company Address]
[Company City, State XXXXX]
[(XXX) XXX-XXXX]
[hiring.manager@gmail.com]

Dear [Mr./Mrs./Ms./Mx.] [Hiring Manager’s Name],

I was thrilled to see the opening for an entry-level receptionist at Sunshine Corporate Center. As a recent high school graduate with a passion for customer service and organization, I’m eager to bring my energy and skills to your dynamic team.

While I may not have formal work experience as a receptionist, I’ve developed relevant skills through various activities and part-time roles:

  • Volunteered at the local community center’s front desk, greeting visitors and answering phone calls
  • Served as class secretary, managing schedules and communications for student council events
  • Worked part-time as a cashier at a busy retail store, honing my customer service and multitasking abilities

What draws me to Sunshine Corporate Center is your reputation for fostering a welcoming and inclusive workplace. Your company’s commitment to professional development for all employees, including entry-level staff, aligns perfectly with my goal to grow and advance in an administrative career.

I’m excited about the opportunity to contribute to Sunshine Corporate Center’s professional atmosphere and to be the friendly face that greets your clients and staff. I’m confident that my combination of interpersonal skills, enthusiasm, and willingness to learn makes me a strong candidate for this position.

Thank you for considering my application. I look forward to the possibility of discussing how I can contribute to the smooth operation of Sunshine Corporate Center’s front desk.

Sincerely,
[Your Name]

20 July 2023

Oliver Johnson
172 Zimmerman Dr
Fort Mill, SC 29708
(704) 463-2837
oliver.johnson@gmail.com

Dear Mr. Johnson,

I’m writing regarding the open receptionist position at Phaxis. With nine years of experience as a receptionist and numerous achievements over the course of my career, I’m confident my qualifications make me the perfect candidate for this position. I noticed in your job posting that you emphasized having specific skills in the realms of analysis, savings, organizational efficiency, and planning.

These are all skills I have developed throughout my career, and I have used them in past roles to:

  • Recover $10k in undue payments from past erroneous billings, earning me an award from upper management
  • Organize complex travel arrangements for 10 sales representatives while reducing travel expenses by 40% by coordinating lower cost travel routes
  • Follow up with existing customers and prospective clients, securing 14% in new accounts

During my tenure at both Stern Real Estate and AMC Corporation, I have been lauded as a consummate professional, a hard worker, and a competent employee that requires little to no supervision. I’m careful to double and triple-check all items related to expenditures and company planning and maintain strict confidentiality to sensitive items.

I’m looking forward to discussing this position with you in more detail. I’m certain that my experience and customer service skills will allow me to exceed the expectations you have for the receptionist role at Phaxis. Thank you for your time and consideration.

Sincerely,
Harper Stewart

[Today’s Date]

[Hiring Manager’s Name]
[456 Company Address]
[Company City, State XXXXX]
[(XXX) XXX-XXXX]
[hiring.manager@gmail.com]

Dear [Mr./Mrs./Ms./Mx.] [Hiring Manager’s Name],

I am writing to express my interest in the Senior Receptionist position at Pinnacle Global Enterprises. With over 15 years of experience managing front desk operations in high-profile corporate environments, I am excited about the opportunity to bring my expertise to your esteemed organization.

In my current role as Lead Receptionist at Stellar Industries, I have consistently elevated the standard of front office operations:

  • Overhauled the visitor management system, reducing check-in times by 50% and enhancing security protocols
  • Trained and mentored a team of five junior receptionists, improving overall front desk efficiency by 30%
  • Implemented a new scheduling software, streamlining conference room bookings and reducing conflicts by 75%
  • Coordinated complex travel arrangements for C-suite executives, ensuring smooth logistics for international business trips

Pinnacle Global Enterprises’ reputation for innovative office management and commitment to creating a world-class client experience resonates deeply with my professional values. Your recent adoption of AI-powered reception assistance particularly intrigues me, as I’ve been at the forefront of integrating new technologies to enhance front desk operations.

I’m excited about the prospect of bringing my wealth of experience to Pinnacle Global Enterprises and contributing to your tradition of excellence. I’m confident that my combination of advanced technical skills, leadership experience, and unwavering commitment to professionalism makes me an ideal candidate for this senior role.

Thank you for your consideration. I look forward to the opportunity to discuss how my extensive experience can help elevate Pinnacle Global Enterprises’ front office operations to new heights.

Sincerely,
[Your Name]

Average receptionist salaries in the US

The following table includes information from O*NET Resource Center by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. The data is presented based on the top states by downloads in the USA.

Average receptionist annual salaries by state

StateSalary / Year
California$39,410
New York$38,940
Texas$33,150
Florida$34,410
Pennsylvania$33,860
Illinois$36,040
Ohio$34,060
Georgia$34,630
North Carolina$34,740
Michigan$35,520
National Average$34,981

How to write a receptionist cover letter

Show employers you can handle the needs of a busy office by showcasing your professionalism in a well-written receptionist cover letter.

Here are three tips for writing a strong receptionist cover letter that’ll ensure you stand out for all the right reasons:

1. Highlight your receptionist skills

As a representative of a company, you need a good mix of customer service skills and technical skills.

Unsure which receptionist skills to include in your cover letter? Here are some soft skills that are essential for a successful receptionist:

  • People skills 
  • Communication skills (verbal and written)
  • Ability to work under pressure
  • Organizational skills
  • Multitasking
  • Prioritization
  • Time management skills
  • Attention to detail
  • Initiative
  • Decision making
  • Problem solving abilities
  • Teamwork
  • Telephone etiquette

Additionally, here’s a list of technical skills that are useful to have:

  • Familiarity with Google Drive and Microsoft Office (including Word, Excel, and Outlook)
  • Billing or bookkeeping software (Intuit Quickbooks)
  • Customer relationship management software (Microsoft Dynamics)
  • Office equipment operation

Incorporate these throughout your cover letter to demonstrate your suitability for a receptionist role.

2. Add words and phrases employers want to see

Job listings are the best source for identifying the key words and phrases to include in your cover letter. Using these terms shows you’ve tailored your application and highlights the skills, qualifications, and experience employers are looking for in a receptionist.

To make things easier, we analyzed hundreds of receptionist job ads and identified the most commonly used phrases. Including them in your cover letter can help show employers you’re a great match for the role.

Real Job DataSkills and requirements from real receptionist job ads

We analyzed 651 real receptionist job posts, and here are the top keywords to highlight on your application documents.

Data

KeywordCount
Customer service598
High school diploma565
Microsoft Office555
Phone etiquette535
Organizational skills535
Greeting clients534
Time management skills534
Computer proficiency534
Multitasking534
Friendliness534

3. Open with a strong introduction

Crafting a strong cover letter introduction is the best way to spark an employer’s interest. No matter how impressive your qualifications are, a weak introduction that doesn’t sell them undermines your application.

For receptionists, a strong cover letter introduction helps show employers you’re personable and able to take on tasks like welcoming clients to the office each day.

Here’s how to write an effective receptionist cover letter introduction:

  1. Review the job posting to identify the receptionist skills the employer is seeking, and lead with an impressive accomplishment that proves you have them.
  2. Show your passion by conveying enthusiasm for the particular receptionist role or company.
  3. Mention how many years of experience you have working as a receptionist

When writing your cover letter introduction, focus on what you can contribute to the organization. One way to do this is to use numbers so employers can visualize what you can accomplish:

In my last role, I researched and implemented a new, streamlined document management system that reduced document retrieval time and ensured accurate record-keeping for over 1,000 files. I’m confident my ambition to improve efficiency while providing excellent customer service will me make me a great addition to your team.

This example shows that the candidate is driven and eager to take initiative when they identify an area of improvement.

4. Emphasize any specialized industry knowledge

Receptionist duties tend to be similar regardless of where you work, so it can be difficult to set yourself apart from other applicants. However, one thing you can do is to emphasize any specialized industry knowledge you have.

For example, if you worked in a law firm before and are applying for a job at another firm, make sure you highlight your legal knowledge:

Having worked in a law firm previously, I possess a solid understanding of legal terminology, document organization, and the importance of confidentiality. I’m adept at managing appointments and maintaining calendars, ensuring that attorneys and clients are well-prepared for meetings and court appearances. Additionally, my knowledge of legal procedures allows me to provide informed responses to general inquiries and direct clients to the appropriate legal resources.

A paragraph like this that is tailored to the business you want to work at is more likely to impress hiring managers. It shows that you already understand the company’s needs, meaning the learning curve won’t be as steep.

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Receptionist Cover Letter Samples

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Headshot of Sam Johns, CPRW
Written by

Samuel Johns

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Samuel Johns is a Senior Content Editor and Certified Professional Resume Writer (CPRW) at Resume Genius. In his 6+ years of experience in the careers space, he has helped hundreds of job seekers craft high-quality resumes and cover letters, ace interviews, and land their dream jobs. Born and raised in County Durham, UK, Sam graduated with a bachelor’s degree in French Language and Literature from the University of Bristol, UK in 2013. Samuel’s job-hunt advice has been published in numerous online outlets, including Dollar Sprout, The Enterprisers Project, and Tech Crunch. Feel free to reach out to Samuel through his LinkedIn if you’d like to collaborate. Please note, we don’t accept guest posts and won’t reply to such requests.

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