Event Planner Cover Letter [Sample to Download]

Text Format

February 29, 2018

[Hiring Manager’s Name]
[Company Address]
[City, State, ZIP Code]
[Hiring Manager’s Email]

Dear [Mr./Ms./Mrs.][Hiring Manager’s Name],

I saw your recent job posting for a wedding planner on CareerBuilder.com, and knew I had to throw my hat into the ring. As an experienced event planner with over 5 years of experience, the majority of it as a wedding planner, I believe I have the right background to successfully contribute to your company.

I have so far planned dream weddings for 84 couples, and I’m delighted to say that 80 of them rated my performance as 5 stars. I hope that this indicates to you the positive contribution I could make at your company. Furthermore, I was tasked with selecting and organizing contractors for the aforementioned couples’ weddings. In 47% of cases I came in below their budget, all while providing unforgettable experiences that lived up to their expectations.

At this point, I have accomplished the following over the course of my career:

Arranged participant accommodation and transportation for up to 1200 people
Negotiated discounts (average: 6%) with favored suppliers and site providers
Analyzed post-event invoices and identified over $2500 of unnecessary charges

I’m also adept with planning software, such as AllSeated and Dean Evans EMS. As an indicator of my ability to create fantastic and memorable experiences, in 2015, a function I organized, “Recognizing Our Heroes: Veterans’ Needs in Focus,” was awarded Best Cause Event at the Beltway Event Awards.

I hope that I’ve given you some clear insight into my background, skills, and abilities. Thank you for taking the time to consider my application—I look forward to hearing from you. I can be reached on 302.607.047 or at fhlloyd@icloud.com.

Sincerely,

[Your Name]

Event Planner Cover Letter Tips

Learning how to put together a cover letter for the specific job(s) you want will help you land more interviews.

If you’re a detailed planner with a penchant for planning events, your skills are in high demand for coordinating events like business conferences, festivals, and weddings.

But you need to pair your event planner resume with an outstanding cover letter to show employers you’re who they’re seeking.

Follow these three tips to craft an event planner cover letter that increases your chances of landing your dream job.

Highlight event planner skills

As an event planner, you’ll spend most of your time discussing event details with stakeholders, visiting venues, and negotiating contracts with vendors.

So employers need you to have a good balance of hard and soft skills so that you can organize successful events. Show them you can keep up with this job’s fast pace by emphasizing critical event planner skills in your cover letter.

For example, organizational skills and attention to detail are required soft skills for complying with a venue’s hosting regulations, managing budgets, and reviewing paperwork and invoices.

Here’s a list of valuable event planner skills to highlight:

Adaptability
Creativity
Time management skills
Coordination
People skills
Interpersonal skills
Communication skills
Decision-making
Problem-solving skills
Multitasking
Prioritization
Leadership skills
Networking
Teamwork
Database software (Microsoft Access and NFS Rendezvous Event Booking)
Customer relationship management (CRM) software (Blackbaud The Raiser’s Edge, Oracle Eloqua, and Microsoft Dynamics)
Project management software (Oracle Primavera, Microsoft Project, and Planstone)

Research the company

Before you begin writing your cover letter, gain a sense of what an organization is seeking.

Doing some research shows employers you’re serious about the role. It also proves you’re detail-oriented, which is a core competency for event planning.

Use this information to tailor your cover letter to the organization, aligning your strengths with its needs.

For example, if you’re applying to a small event planning firm, you can talk about your experience staying within budget and negotiating contracts with vendors to reduce costs.

Emphasize your problem-solving skills

Event planners organize events and ensure everything goes according to plan. So you need to show employers they can rely on you to successfully plan and execute an event.

In your cover letter, emphasize your problem-solving skills to show them you can coordinate a successful event — even if a curveball is thrown your way.

For example, talk about working with a client who reduced the budget midway through the planning process and how you cut costs by reaching out to your network of local venues and service suppliers.