Event Planner Cover Letter

Looking for your dream event planning job? Get inspiration from our event planner cover letter sample, and you'll be landing more interviews before you know it.

October 4, 2024

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Entry Level

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Mid Level

event planner cover letter example and template

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Senior Level

An example cover letter for an experienced event planner.

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Event Planner Cover Letter Template

Using the right formatting for your cover letter ensures employers take your application seriously.

Copy-paste Event Planner Cover Letter (Text Format)

Entry
Mid
Senior

FIRST AND LAST NAME

Email: your.email@email.com

Phone: (123) 456-7891

Address: Street, City, State

LinkedIn: linkedin.com/in/yourprofile

[Today’s Date]

[Hiring Manager’s Name]
[456 Company Address]
[Company City, State XXXXX]
[(XXX) XXX-XXXX]
[hiring.manager@gmail.com]

Dear [Mr./Mrs./Ms./Mx.] [Hiring Manager’s Name],

I am writing to apply for the entry-level Event Planner position at Stellar Events Co., as advertised on your company website. As a recent graduate with a degree in Hospitality Management and a passion for creating memorable experiences, I am excited about the opportunity to begin my career with your renowned event planning firm.

During my studies, I developed a strong foundation in event management principles, including budgeting, vendor negotiations, and logistics planning. My coursework included a capstone project where I planned and executed a charity gala for 200 guests, which raised over $15,000 for a local non-profit organization. This hands-on experience taught me valuable lessons in time management, problem-solving, and attention to detail.

As the social chair for my university’s student government, I organized various campus events, including a welcome week festival for 1,000 new students and a series of networking mixers connecting students with local businesses. These experiences enhanced my ability to work within tight budgets, coordinate with multiple stakeholders, and create engaging event concepts.

My strengths include excellent organizational skills, creative problem-solving abilities, and strong interpersonal communication. I am proficient in event management software such as Cvent and Social Tables, and I have experience with various social media platforms for event promotion. Additionally, my background in hospitality has instilled in me a strong customer service ethic, which I believe is crucial in the event planning industry.

Thank you for considering my application. I am excited about the opportunity to bring my enthusiasm, creativity, and fresh perspective to Stellar Events Co. I look forward to the possibility of discussing how I can contribute to your team and grow as an event planning professional.

Sincerely,
[Your Name]

February 29, 2018

[Hiring Manager’s Name]
[Company Address]
[City, State, ZIP Code]
[Hiring Manager’s Email]

Dear [Mr./Ms./Mrs.][Hiring Manager’s Name],

I saw your recent job posting for a wedding planner on CareerBuilder.com, and knew I had to throw my hat into the ring. As an experienced event planner with over 5 years of experience, the majority of it as a wedding planner, I believe I have the right background to successfully contribute to your company.

I have so far planned dream weddings for 84 couples, and I’m delighted to say that 80 of them rated my performance as 5 stars. I hope that this indicates to you the positive contribution I could make at your company. Furthermore, I was tasked with selecting and organizing contractors for the aforementioned couples’ weddings. In 47% of cases I came in below their budget, all while providing unforgettable experiences that lived up to their expectations.

At this point, I have accomplished the following over the course of my career:

Arranged participant accommodation and transportation for up to 1200 people
Negotiated discounts (average: 6%) with favored suppliers and site providers
Analyzed post-event invoices and identified over $2500 of unnecessary charges

I’m also adept with planning software, such as AllSeated and Dean Evans EMS. As an indicator of my ability to create fantastic and memorable experiences, in 2015, a function I organized, “Recognizing Our Heroes: Veterans’ Needs in Focus,” was awarded Best Cause Event at the Beltway Event Awards.

I hope that I’ve given you some clear insight into my background, skills, and abilities. Thank you for taking the time to consider my application—I look forward to hearing from you. I can be reached on 302.607.047 or at fhlloyd@icloud.com.

Sincerely,
[Your Name]

[Today’s Date]

[Hiring Manager’s Name]
[456 Company Address]
[Company City, State XXXXX]
[(XXX) XXX-XXXX]
[hiring.manager@gmail.com]

Dear [Mr./Mrs./Ms./Mx.] [Hiring Manager’s Name],

I am writing to express my strong interest in the Senior Event Planner position at Pinnacle Productions, as advertised on your company’s LinkedIn page. With over a decade of experience orchestrating high-profile events across various industries, I am excited about the opportunity to bring my expertise to your organization.

In my current role as Lead Event Planner at Elite Events Inc., I’ve successfully managed a diverse portfolio of events, from intimate corporate gatherings to large-scale international conferences with over 5,000 attendees. One of my key achievements was conceptualizing and executing a three-day tech conference that generated $1.5 million in sponsorship revenue and received a 98% satisfaction rating from attendees. This event not only surpassed client expectations but also won the “Best Corporate Event of the Year” award from the International Event Planning Association.

Throughout my career, I’ve developed a reputation for innovative event design and flawless execution. For instance, I pioneered the use of augmented reality in a product launch event for a major tech company, creating an immersive experience that increased press coverage by 200% compared to their previous launches.

I’m particularly drawn to Pinnacle Productions because of your commitment to pushing the boundaries of event experiences and your impressive client roster. Your recent execution of the sustainable fashion show that combined holographic technology with live performances was truly groundbreaking, and I admire how you consistently blend creativity with purpose in your events.

I’m excited about the prospect of bringing my strategic vision, creative problem-solving, and proven track record of successful events to Pinnacle Productions. Thank you for your consideration. I look forward to the opportunity to discuss how my qualifications align with your company’s goals and how I can contribute to elevating Pinnacle Productions’ reputation as a leader in the event planning industry.

Sincerely,
[Your Name]

Average event planner salaries in the US

The following table includes information from O*NET Resource Center by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. The data is presented based on the top states by downloads in the USA.

Average event planner annual salaries by state

State	Salary / Year
California	$62,250
New York	$73,870
Texas	$51,060
Florida	$57,480
Pennsylvania	$50,250
Illinois	$56,960
Ohio	$50,040
Georgia	$46,770
North Carolina	$52,480
Michigan	$50,270
National Average	$52,937

Event Planner Cover Letter Tips

If you’re a detailed planner with a penchant for planning events, your skills are in high demand for coordinating events like business conferences, festivals, and weddings.

But you need to pair your event planner resume with an outstanding cover letter to show employers you’re who they’re seeking.

Follow these three tips to craft an event planner cover letter that increases your chances of landing your dream job.

Highlight event planner skills

As an event planner, you’ll spend most of your time discussing event details with stakeholders, visiting venues, and negotiating contracts with vendors.

So employers need you to have a good balance of hard and soft skills so that you can organize successful events. Show them you can keep up with this job’s fast pace by emphasizing critical event planner skills in your cover letter.

For example, organizational skills and attention to detail are required soft skills for complying with a venue’s hosting regulations, managing budgets, and reviewing paperwork and invoices.

Here’s a list of valuable event planner skills to highlight:

Adaptability
Creativity
Time management skills
Coordination
People skills
Interpersonal skills
Communication skills
Decision-making
Problem-solving skills
Multitasking
Prioritization
Leadership skills
Networking
Teamwork
Database software (Microsoft Access)
Customer relationship management (CRM) software (Blackbaud The Raiser’s Edge, Oracle Eloqua, and Microsoft Dynamics)
Project management software (Oracle Primavera, Microsoft Project, and Planstone)

Research the company

Before you begin writing your cover letter, gain a sense of what an organization is seeking.

Doing some research shows employers you’re serious about the role. It also proves you’re detail-oriented, which is a core competency for event planning.

Use this information to tailor your cover letter to the organization, aligning your strengths with its needs.

For example, if you’re applying to a small event planning firm, you can talk about your experience staying within budget and negotiating contracts with vendors to reduce costs.

Emphasize your problem-solving skills

Event planners organize events and ensure everything goes according to plan. So you need to show employers they can rely on you to successfully plan and execute an event.

In your cover letter, emphasize your problem-solving skills to show them you can coordinate a successful event — even if a curveball is thrown your way.

For example, talk about working with a client who reduced the budget midway through the planning process and how you cut costs by reaching out to your network of local venues and service suppliers.