Clerical Cover Letter Example

Writing a professional clerical cover letter? Use our free cover letter sample and templates to get you started on your job search.

August 11, 2024

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Clerical Cover Letter Template

Formatting your cover letter well is essential if you want to impress employers with your application.

Copy-paste Clerical Cover Letter (Text Format)

FIRST AND LAST NAME

Email: your.email@email.com

Phone: (123) 456-7891

Address: Street, City, State

LinkedIn: linkedin.com/in/yourprofile

[Today’s Date]

[Hiring Manager’s Name]
[341 Company Address]
[Company City, State XXXXX]
[(XXX) XXX-XXXX]
[hiring.manager@icloud.com]

Dear [Mr./Mrs./Ms/] [Hiring Manager’s Name],

I wish to submit my application for the Clerical job opening, which I saw on (Website Name). I believe that my experience, education, and skill set place me to meet the challenges described in your job posting. I have 3 years of experience in document scanning, data entry, payroll activities, and answering telephones. I was recognized at Gamma Corporations for my work ethic, where I have been employed as an Office Clerk Intern since August 2015. My key skills include IT skills for data entry, high attention to detail, the ability to run a payroll, and an excellent telephone manner. I am also adept with MS Word and Excel.

Additionally, I have worked with Sema Copies as a Junior Assistant Payroll Clerk and also in Customer Service, where I strived to maintain high standards for effectiveness, precision, dependability, and attendance. I am a flexible team player and can adapt to various situations that may occur and handle any additional assigned duties. In summary, I am an extremely friendly and organized professional with proven administrative skills.

Enclosed is my resume for your review. I welcome the opportunity for an interview to discuss my additional skills, previous work experience, and what I have to offer your company.

Thank you for your time and consideration.

Sincerely,

[Your Name]

Average clerk salaries in the US

The following table includes information from O*NET Resource Center by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license, this data is pulled from the most recent US Bureau of Labor Statistics’ Employment & Earnings report (as of 10/16/2024), featuring the top states by use.

Average clerk annual salaries by state

State	Salary / Year
California	$46,130
Texas	$36,730
New York	$43,440
Florida	$39,340
Pennsylvania	$40,800
Illinois	$41,730
Ohio	$39,820
Georgia	$37,440
North Carolina	$37,110
Michigan	$41,050
National Average	$40,027

How to write a clerical resume

If you’re detail-oriented and can follow directions with accuracy, you’re a great fit for clerical work.

To convince employers that you’d be a great fit for their organization, it’s important to know how to write a cover letter for your resume that shows how your strengths can help them toward their goals specifically.

Follow these three tips to write a clerical cover letter that boosts your chances of getting a callback:

1. Highlight clerical skills

As a clerical worker, you’re responsible for greeting visitors, organizing files, and completing administrative duties. So your cover letter should mention essential clerical skills like time management skills, organizational skills, and attention to detail.

Because clerical work encompasses various jobs, your job responsibilities can vary depending on the industry or role, such as office clerk, administrative assistant, or secretary.

To show employers you’re the right person for the job, highlight key technical skills that are required to excel in clerical positions. For example, if you’re applying to a clerical job in finance, proficiency in accounting software is critical.

Here’s a list of a few key clerical hard skills:

Data entry
Record keeping
Phone etiquette
Basic math
Computer literacy
Google Drive
Microsoft Office (Word, Excel, and Outlook)
Accounting software (Intuit QuickBooks and Sage 50 Accounting)
Customer relationship software (CRM) software (Microsoft Dynamics, Blackbaud The Raiser’s Edge, and Salesforce)
Project management software (Microsoft SharePoint, Microsoft Planner, and Mavenlink)
Enterprise resource planning (ERP) software (Oracle PeopleSoft and Oracle JD Edwards EnterpriseOne)

Additionally, these soft skills complement your clerical expertise:

Prioritization
Multitasking
Communication skills
Interpersonal skills
Decision-making
Critical thinking
Problem-solving skills
Collaboration

2. Open with a strong introduction

Depending on the job, formal requirements can vary — from a high school diploma to a degree in business administration. That said, the job posting is likely to attract attention from candidates who already meet its technical requirements.

To ensure your job application sparks interest in the hiring manager, begin your cover letter with a straightforward but compelling introduction. Doing so gives your job application a boost to help you stand out from those with similar qualifications.

Here’s how to write a strong clerical cover letter introduction:

Convey enthusiasm for the job opportunity. Employers want to hire someone who’ll be genuinely happy to be there. Not to mention, higher job satisfaction means increased work ethic and productivity.
Analyze the job posting to uncover job-specific skills, and use this information to tailor your cover letter to the position. For example, if your duties include greeting visitors, customer service skills should be emphasized in your cover letter.
Lead with an impressive accomplishment to showcase essential clerical skills. Whenever possible, use hard numbers to back up your accomplishments. For example, “Answered a daily average of 30+ calls resolving inquiries, scheduling appointments, and directing calls to appropriate departments.”

3. Emphasize your multitasking skills

As a clerical worker, you’ll spend most of your time answering the phone, verifying information, and maintaining records. So employers seek people who can effectively prioritize tasks and complete them efficiently.

In your cover letter, emphasize your multitasking skills to show them you can take on a diverse set of responsibilities to meet the demands of a busy office.

For example, talk about how you’ve trained new staff members to perform various office duties and your experience ensuring successful daily operations in a similar role.

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