Project Manager
Cover Letter Examples
Written By Samuel Johns
Reviewed By Conrad BenzWe analyzed 1,000+ project manager job ads to create cover letter examples based on real employer expectations. Alongside these examples, you’ll find data insights and expert writing tips to help you craft a strong, tailored project manager cover letter.
Not happy with how this cover letter looks? We have many other cover letter template designs available.
Not happy with how this cover letter looks? We have many other cover letter template designs available.
Not happy with how this cover letter looks? We have many other cover letter template designs available.
Project Manager Resume & Related Cover Letters
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Project Manager Cover Letter Template
Using the right formatting for your cover letter ensures employers take your application seriously.
Copy-paste Project Manager Cover Letter (Text Format)
- Entry-level
- Mid-level
- Senior-level
FIRST AND LAST NAME
Email: your.email@email.com
Phone: (123) 456-7891
Address: Street, City, State
LinkedIn: linkedin.com/in/yourprofile
[Today’s Date]
[Hiring Manager’s Name]
123 Company Address
Company’s City, State, Zip Code
(xxx) xxx-xxxx
hiring.manager@gmail.com
Dear [Mr./Ms./Mx.] [Hiring Manager’s Last Name],
I’m excited to apply for the Entry-Level Project Manager position at Pioneer Solutions, as advertised on Indeed. As a recent graduate with a Bachelor of Arts in Business Administration from River Brook University and hands-on experience gained through internships in project management, I’m convinced I’m positioned to excel in this role.
During my internship at Del Mar Tech Solutions, I had the opportunity to assist several project managers in coordinating and executing various IT infrastructure projects. I gained valuable experience in project planning, documentation, and task tracking using tools like Jira and Trello.
In my role as a Project Coordination Intern at Bright Sky Ltd., I was responsible for maintaining detailed project documentation, including project plans, status reports, and meeting minutes, which further developed my skills in managing client engagements and deliverables.
Additionally, I played a key role in assisting with resource allocation and task assignments for a team of eight consultants. During that time, my efforts in implementing process improvements led to a 12% reduction in project delays, enhancing overall project efficiency.
Pioneer Solutions has a reputation for innovative project management practices and commitment to delivering high-quality results, which is why I decided to apply to this position. I would love the chance to go into detail about my previous experience and what I can bring to the table. Thank you for considering my application.
Sincerely,
Your Name
[Today’s Date]
[Hiring Manager’s Name]
123 Company Address
Company’s City, State, Zip Code
(xxx) xxx-xxxx
hiring.manager@gmail.com
Dear [Mr./Ms./Mx.] [Hiring Manager’s Last Name],
I am writing to apply for the IT Project Manager position at Systems+, as advertised on [Website Name]. I am confident that my 12 years of solid experience and diverse capabilities in project management make me an ideal candidate to successfully fulfill this position.
During my time working as a Project Manager at Angel Builders, I was the second-in-charge to the Project Manager in leading a medium-sized development team. I was charged with the responsibility of helping oversee a range of critical projects from conception to delivery. I was commended by my manager for demonstrating strong skills in:
- Proactively managing important and time-sensitive projects
- Balancing stakeholder expectations with those of the company
- Working collaboratively with other team members to establish efficient systems of operation
Some of my key professional achievements have been:
- Executing a number of highly profitable projects with budgets over $200,000
- Working with my team to manage the accounts of prestigious international brands and clients
- Possessing a strong understanding of statistics, quality improvement techniques, FMEA, and RCA
- Contributing successfully to Q & A testing, product SOW, integration, and user documentations
I believe that the above qualities and experiences would make me a valuable addition to your company. If there is any more information you would like me to provide, please do not hesitate to contact me.
Sincerely,
Your Name
[Today’s Date]
[Hiring Manager’s Name]
123 Company Address
Company’s City, State, Zip Code
(xxx) xxx-xxxx
hiring.manager@gmail.com
Dear [Mr./Ms./Mx.] [Hiring Manager’s Last Name],
I’m excited to apply for the Senior Project Manager position at Wave. With extensive experience in managing complex projects in the fashion and sustainability sectors, I’m eager to bring my expertise in project management to your team.
At EcoThreads, I successfully led the logistics and supply chain management for 10 product launches, ensuring on-time delivery while maintaining strong partnerships with our suppliers. My efforts in coordinating promotional materials and implementing marketing strategies resulted in a 15% increase in customer base and product sales year over year.
Previously, as a Project Manager at GreenStyle, I launched three sustainable product development projects, all completed within strict timelines and budgets. My ability to plan and execute promotional events significantly boosted brand awareness, which contributed to the company’s growth among our target demographics. Additionally, I streamlined communication channels between cross-functional teams, enhancing collaboration and project efficiency.
I’m confident that my experience in project management aligns with your needs, and I’m excited about the opportunity to contribute to your projects. Thank you for considering my application. I look forward to discussing how I can support your team.
Sincerely,
Your Name
Average project manager salaries in the US
The following table includes information from O*NET Resource Center by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license, this data is pulled from the most recent US Bureau of Labor Statistics’ Employment & Earnings report (as of 10/16/2024), featuring the top states by use.
Top 10 states by average project manager salary
| State | Salary / Year |
|---|---|
| Massachusetts | $147,330 |
| District of Columbia | $127,540 |
| Wyoming | $127,420 |
| New York | $124,510 |
| Maryland | $124,430 |
| Washington | $124,240 |
| Illinois | $123,900 |
| Virginia | $123,280 |
| Vermont | $121,870 |
| Connecticut | $120,670 |
| National Average | $114,710 |
How to write a project manager cover letter
You may be great at leading projects, but communicating your skills as a project manager in your cover letter is a different type of challenge.
To prove to employers you’re the right person to keep their projects on track, you need to showcase your strengths in your project manager resume and cover letter.
Follow these four tips to write a project manager cover letter that will boost your chances of getting a callback:
1. Tailor your cover letter to each job
If you want to convince employers that you’re the right project manager for their company, you need to show them how your qualifications and professional goals align with the position. To do this well, you need to do your research into the company first.
A great place to start is with the job listing. Do a read-through and highlight any keywords to include in your cover letter — these can be skills, qualifications, or primary responsibilities. Doing some reading about the company and its mission, vision, and goals can also be a helpful way to determine how to approach your cover letter.
For example, if you’re applying to a project management position with a digital content marketing agency, it will be helpful to highlight relevant experiences such as:
- Work with clients to develop websites
- Collaboration with design, content, and development teams
- Experience with project management software (Asana, Jira, Trello)
- Knowledge of UX design
- Previous work with an agency
- Gathering requirements and assets
- Providing cost and timeline estimates
- Managing contracts
If the job listing includes a description of the company culture, then it’s an important enough factor to mention in your cover letter. For example, if it says they have a fast-paced, collaborative environment, include a sentence in your body paragraphs like this:
“I’m energized by collaboration, and especially love working inter-departmentally to maximize turn-around time on projects and increase efficiency.”
If you can identify what employers are looking for in a candidate, or what expectations they hold for the position, it’s easy to target the job in your cover letter by relaying your relevant experience.
2. Use common industry terms
If the job ad isn’t informative enough, you can also use terms that are used extensively in all project manager job ads. We went through thousands of job listings for PMs, and these are the top words and phrases that appeared:
We analyzed 1465 real project manager job postings to find the top skills and qualifications to add to your application.
Data
| Keyword | Count |
|---|---|
| Project planning | 723 |
| Communication skills | 679 |
| Project monitoring and reporting | 636 |
| Microsoft Office | 629 |
| Analytical skills | 536 |
| Project management software | 494 |
| Interpersonal skills | 465 |
| Management skills | 417 |
| Collaboration skills | 378 |
| Organizational skills | 262 |
| Customer service | 167 |
| Data analysis | 160 |
| Strategic planning | 138 |
| CAD software | 130 |
| Time management | 130 |
Pepper some of these key terms into your cover letter to show you’re up to date with the latest hiring trends.
3. Highlight your primary project manager skills
As a project manager, you’re responsible for overseeing complex projects and maximizing efficiencies throughout the project’s lifecycle. So you must assure the hiring manager you have the requisite project management skills and enough understanding of information technology to get the job done.
In addition to showcasing your knowledge of IT infrastructure and architecture, highlight a variety of hard and soft skills in your cover letter to come off as a more compelling candidate. For example, organizational skills and cost management are key project manager skills for preparing budgets and reviewing expenditures.
Here’s a list of key project manager technical skills:
- Risk management
- Information security
- Hardware (operating systems and platforms)
- Access software (Citrix)
- Software and app development
- Accounting software
- Analytical or scientific software (SAS, Minitab, and MathWorks MATLAB)
- Data analysis (Strategy and Tableau)
- Calendar and scheduling software
- Computer aided design (CAD) software (Autodesk Revit and Autodesk AutoCAD)
- Customer relationship management (CRM) software (Oracle Eloqua and Salesforce)
- Google Analytics
- Enterprise resource planning (ERP) software (SAP, Microsoft Dynamics, and Oracle PeopleSoft)
- Project management software (Confluence and Microsoft Planner)
Additionally, here are some project manager soft skills that complement your technical expertise:
- Time management skills
- Communication skills
- Leadership skills
- Problem-solving skills
- Critical thinking
- Teamwork
- Delegation
- Negotiation
- Client relations
As a project manager, you’ll spend your time defining the scope of projects, conducting system audits, and identifying gaps in current strategies and procedures. Companies seek project managers who are analytical, resourceful, adaptable, and most importantly able to resolve problems.
Emphasize your problem-solving skills in your cover letter to show a company you’re the perfect person to step in and operate as their newest project manager. For example, mention your experience addressing and resolving project risks, roadblocks, and obstacles while securing resources to efficiently complete projects on time.
4. Provide examples of your achievements (with numbers)
Companies rely on the expertise of project managers to ensure projects are completed on time, on budget, and according to specifications. So employers are looking for examples of effective planning, monitoring, and directing projects in applicant cover letters.
In your own cover letter, highlight one or two of your most impressive accomplishments as a project manager and use hard numbers to back them up.
Here’s how to effectively quantify your project manager skills:
- Attained $1.8 million in new revenue by implementing professional services projects for various public sector clients
- Directed a $5.8 million digital transformation project for an air transport company, which reduced the incident rate from over 5% to 0.8%, increasing goods safety
- Saved $2 million in costs for a tire manufacturer by conducting system gap analysis to identify discrepancies in the supply chain process
Knowing how to quantify your achievements properly can make a big difference in the initial impression you give hiring managers, so make sure to add numbers when and where you can.
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Project Manager
Cover Letter Examples
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