Data Entry Resume Examples & Writing Guide

Our data entry clerk resume examples are built using data from actual job listings, showing you how to emphasize the most in-demand skills and present your background in a way that aligns with employer expectations.

These expert-written samples can help you create a clear, accurate, and professional resume.

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March 31, 2025

Data entry resume examples by experience level

Entry Level An entry-level data entry clerk resume sample.

Experienced Data Entry Resume Sample Template

Experienced Data Entry Clerk (3+ Years of Experience) Download

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Table of Contents

Rating

Data entry resume template

Use resume template below as a guide to help you format your resume correctly.

[Your Name]

[Your Address] New York, NY
[Your Email Address] | [Your Phone Number]
[LinkedIn Profile] (optional)

Summary

Information Processor with 6+ years of experience in a high-pressure and fast-paced professional environment. Improved efficiency at current post to reduce data entry time by 14% over 3 years. Independently motivated team player aiming to boost departmental efficiency by successfully completing projects well within their deadlines.

Professional Experience

Senior Data Entry Processor

Foles Health Group, Atlanta, GA

September 20XX – Present

Type correspondence, reports, text, and other written material from rough drafts
Improve and consolidate spreadsheets, increasing efficiency by 11% and saving the company $22,000 annually in labor costs
Check source documents for accuracy, resulting in 99.75%+ accuracy
Follow all internal security procedures to ensure accordance with HIPAA
Oversee 2 junior clerks’ daily input to ensure accuracy, maintaining an error-free record
Maintain ongoing accounts for 4700+ patients

Data Entry Clerk

Lewis & Lewis, LLC., Brookhaven, GA

July 20XX – August 20XX

Compiled, prioritized, sorted, and processed 50,000+ customer orders in local database
Adjusted database settings to meet company’s preferred data storage requirements
Transmitted work electronically to company’s 11 other locations
Researched to fill in and finalize incomplete documents
Maintained hard copy backups of all sensitive information
Performed other clerical duties such as answering the telephone, sorting and distributing mail, running errands, and sending faxes

Education

Mount Clare High School, Atlanta, GA
High School Diploma, 20XX
GPA: 3.6/4.0

Skills

Proficient in Microsoft Word, Excel, PowerPoint, and Access, Salesforce, TFS Project
Typing speed of 68 wpm
Tech savvy, fast learner, eager-to-please, adaptable, collaboration skills

Average data entry clerk salaries in the US

The following table includes information from O*NET Resource Center by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license, this data is pulled from the most recent US Bureau of Labor Statistics’ Employment & Earnings report (as of 10/16/2024), featuring the top states by use.

Average data entry clerk annual salaries by state

State	Salary / Year
Texas	$35,170
California	$46,660
Florida	$36,790
New York	$42,910
Pennsylvania	$37,450
Illinois	$37,190
Ohio	$37,540
Georgia	$37,030
North Carolina	$36,300
Michigan	$37,830
National Average	$38,840

4 tips for writing a successful data entry resume

Data entry jobs are typically easy to qualify for. Basic computer skills are often the only requirement because you’ll mostly be transferring data from paper or other digital sources into databases.

Because of this, you’ll need an effective data entry clerk resume to stand out from the dozens of other applicants applying for the same position.

Here are a few pointers for writing a resume that gets noticed:

1. Add skills and keywords from the job description

Your skills section needs to include a range of hard skills if you’re to impress hiring managers.

The following are common technical skills necessary for data entry jobs:

Microsoft Excel
Google Sheets
Microsoft Access
Apple Numbers
Data entry
Typing proficiency
Transcription skills

You should also scan the job ad for important keywords to include on your resume. If the job ad mentions a particular piece of data entry software, be sure to mention it in your skills section and elaborate on what you accomplished with it in your work experience section, like this:

Generated and formatted reports using Microsoft Excel and other data processing tools

Here are some of the top keywords we pulled from 354 real data entry job listings:

trendTop Keywords from Real Data Entry Clerk Job Ads

Data

Keyword	Count
Oral and written communication	166
Clinical trials	163
Understand and follow instructions	158
Market research	158
Focus group	158
Take part in discussions	158

2. Add hard numbers to your bullet points

All businesses want to know what you can do for them, and the best way to show them what you can do is by adding hard numbers to your resume.

Mention some of your data entry accomplishments on your resume, along with numbers to provide context to hiring managers. Here are three ways to add numbers to your experience bullet points:

1. Identify any time you saved a company money through your data entry processes. For example:

Improved and consolidated spreadsheets, increasing efficiency and saving the company $22,000 annually in labor costs

2. Mention if you oversee junior clerks. For instance:

Oversee 2 junior clerks’ daily input to ensure accuracy, maintaining a 99% error-free record

3. Give a sense of scale to the amount of data you manage. For example:

Maintain records for 1000+ patients

3. Write a resume objective that highlights your efficiency

The beginning of your data operator resume should begin in a way that captures the hiring manager’s attention and gets them to keep reading.

A resume objective is the best way to begin a resume for a data entry role because it focuses on your career goals. An objective is a 3–4 sentence paragraph that outlines your key skills, experience, and career goals for the hiring manager.

Here’s an example:

Information Processor with 2 years of experience in a high-pressure and fast paced professional environment. Skilled at staying focused under pressure and maintaining consistent workflows. Aiming to contribute to efficient internal operations through reliable data handling.

4. Describe your experience using action verbs

When listing your work experience, start each bullet point with a strong action verb to clearly show what you accomplished in the role. Action verbs make your resume more engaging and help hiring managers quickly understand the impact you made.

Instead of writing “Responsible for entering data,” try something more direct like “Entered and updated records with 99% accuracy.” This small shift in wording highlights your contributions and reads as more confident and results-oriented.

Here are more effective action verbs to use in your resume:

Apply	Improve	Research
Check	Oversee	Sort
Compile	Perform	Transmit
Distribute	Prioritize	Type
Follow	Report	Verify

If you need more guidance, check out our data analyst resume examples.

Tips for a successful data entry interview

Once you’ve got your data entry resume ready, it’s time for interview prep. This video lays out the three most common questions you’re likely to be asked in a data entry interview, and how to answer them:

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