7 Office Manager Resume Examples & Writing Tips
Written By Samuel Johns, CPRW
Reviewed By Geoffrey ScottWhether you've earned a promotion to office manager or you have years of experience in office management, you'll find all the help you'll need to write your resume here. We have 7 office manager resume examples along with writing tips to propel you toward career success.
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Office manager resume template (text format)
Don’t forget to pair your resume with an effective office manager cover letter.
[Your Name]
[Your Address], New York, NY
[Your Email Address] | [Your Phone Number]
[LinkedIn Profile] (optional)
Professional Profile
- Office Manager with over 4+ years of experience providing administrative support for up to 50 staff members
- Possess strong multi-tasking skills, with ability to simultaneously manage various projects and schedules
- Increased efficiency by 43% by turning company into paperless environment
Skills
- MS Office Suite, WPM: 90, CRM systems, MySQL/Adobe Photoshop
- Problem solving, team leadership, organizational skills, management skills
- Certified Facility Manager (IFMA, 20XX)
Professional Experience
Express, Inc.
Office Manager | San Jose, CA | May 20XX – Present
- Manage schedules, organize office functions, and oversee daily operations of office with 50 employees
- Hired, trained, and on-boarded over 13 new employees, providing initial support that expedited staff assimilation by 20%
- Slashed office expenditure by $35K by negotiating cheaper supply contracts, implementing inventory control, and standardizing ordering procedures
- Developed paperless environment by implementing an online system to manage data, fulfil orders, and integrate processes, resulting in improved efficiencies of 47% and reduced labor hours of 2.5 hours per week
Simple Functions
Office Manager | Fresno, CA | August 20XX – April 20XX
- Prepared daily, weekly, and monthly reports, and updated calendar of appointments
- Performed basic accounting functions, including cash reconciliations and wire transfers
- Discovered and rectified erroneous vendor billing, saving $2K in potential costs
- Answered, screened, and redirected an average of 40 telephone calls with professionalism and efficacy
- Developed new office procedural guidelines for 25 staff members, improving efficiencies by 27%
Education
Resume Genius University | Bachelor of Science in Business Management
Graduation Date: May 20XX
Office manager resumes by experience level
No matter whether you’re a veteran office manager or are still new to the industry, we have the samples you’re looking for.
Entry-level office manager resume
If you’re applying for your first office manager job, you’ll need a resume that highlights relevant experience and education, like this one:
Entry-level office manager resume highlights
- Includes internships and volunteer work: In spite of not having formal work experience, this candidate performed similar duties during an internship and volunteer work. They emphasize these experiences on their resume to make sure hiring managers know that they’d be capable of office manager duties.
- Features a long list of skills: This applicant has honed several administrative skills during their internship and volunteer work, so they highlight ones that hiring managers will be looking for.
Office assistant resume
If you’re not quite ready to manage an office, you’re probably well on your way — so use an office assistant resume like this one to land a job:
Office assistant resume highlights
- Concise summary: The summary on this resume briefly lays out the candidate’s skills, achievements, and educational background, giving the hiring manager a short overview of their professional self that will encourage them to read the rest of their resume.
- Impressive GPA: The candidate lists their GPA on their resume because it’s high — a fact that will impress hiring managers.
Senior office manager resume
If you have several years of experience under your belt, you’ll probably need a senior office manager resume like this one:
Senior-level office manager resume highlights
- Skill ratings: The candidate has used a resume with skills bars, rating their own skills out of 6 to show recruiting managers their strengths as well as the areas they might need additional training in — also reflecting their honesty, a trait employers admire.
- Latin honors: If you have Latin honors, it indicates you have the potential to excel in your field, so add Latin honors to your resume if you’ve been awarded them.
Office manager resume examples by job title
Not all offices specialize in the same services, but not to worry — we’ve got resume examples for every industry. Here are more resumes for different types of office managers for you to refer to when writing your own:
Medical office manager resume
If you manage the office in a clinic, you’ll need an effective medical office manager resume. Look to this one for some inspiration:
Medical office manager resume highlights
- Quantified bullet points: This applicant quantifies their resume bullet points by adding numbers to them (e.g., cut costs by 30%). This immediately shows employers what you can achieve for them if they hire you.
- Relevant degree: The candidate has a bachelor’s degree in business administration, which perfectly fits the profile of someone looking for an office manager role. You should always add your degree name to your resume. If it’s less relevant to the job you’re applying for, consider adding relevant coursework as well to show that you meet the job requirements.
Dental office manager resume
Get some inspiration to write your dental office manager resume with this example:
Dental office manager resume highlights
- Names specific software: This candidate names specific dental office software they’re familiar with, such as Dentrix and Eaglesoft, which shows they’re at ease in the dental office environment, which is a good way of making hiring managers see they’d be a good match for the role.
- Lists prestigious college: If you went to a good school (like this applicant has), make sure to prominently add it to your resume. For example, use bold and capital letters to ensure it stands out to employers.
Front office manager resume
If you’d like to work as a front office manager, you’ll need a resume like this example:
Front office manager resume highlights
- Relevant certification: If you have a relevant office management certification, add it to your resume. For example, this candidate specializes in hospitality management so they add their hospitality supervisor certification.
- Prestigious employer names: This applicant has worked for some big-name hotel chains, like the Hilton and Hyatt Regency so they use bold and all-caps format to ensure hiring managers see major players have entrusted them to grow their business.
Average office manager salaries in the US
The following table includes information from O*NET Resource Center by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. The data is presented based on the top states in the USA.
Average office manager annual salaries by state
| States | Salary / Year |
|---|---|
| California | $110,750 |
| New York | $125,340 |
| Texas | $109,450 |
| Florida | $94,870 |
| Pennsylvania | $97,510 |
| Illinois | $104,800 |
| Ohio | $92,320 |
| Georgia | $102,800 |
| North Carolina | $99,690 |
| Michigan | $99,220 |
| National Average | $105,670 |
How to write an office manager resume
Here are more tips for writing your office manager resume:
1. Show you have the right skills
The more skills a candidate for an office manager role can offer, the more likely the hiring manager is to give them an interview, and the faster they can start earning a salary.
Here are some of the most essential office manager hard and soft skills that you can add to your resume:
- Typing (you can mention your typing speed)
- Microsoft Office
- Organizational skills
- Record keeping
- Project management skills
- Supplies management
- Administrative skills
- Confidentiality/discretion
- Customer service skills (for customer-facing roles)
- Communication skills
2. Write a compelling objective
An effective resume objective gives hiring managers a reason to continue reading your resume by placing your most hireable traits at the top.
Here are some effective resume objectives for an office manager:
Dedicated office manager with 5+ years of experience overseeing administrative and facilities operations. Successful at leading support staff, managing budgets, and improving efficiency. Looking to use strong organizational and interpersonal skills to maximize office productivity. Seeking a role at a growing company to implement streamlined processes.
Highly capable office manager experienced at overseeing personnel training, facilities, and daily office operations. Skilled multi-tasker able to develop procedures, implement new technologies, and ensure compliance with regulations. Excel at reducing redundancies to improve office efficiency. Seeking opportunities to improve office dynamics, reduce costs, and increase productivity.
Results-driven office manager adept at supervising administrative personnel, systems, and reporting. Strong leadership, budgeting, and customer service skills. Seeking role overseeing HR functions including recruiting, onboarding, training, and performance management.
These are effective resume objectives because they:
- describe what the candidate is proficient in, as well as the scope of what they can achieve
- mention how many years of experience they have
- show how they align with their target company’s needs
3. Optimize your office manager bullet points
Back up the claims about your office manager skill set with examples in your work history bullet points. Below, we’ve highlighted three persuasive bullet points (and we’ve bolded the strongest parts of each bullet point):
- Slashed office expenditures by $35K by negotiating cheaper supply contracts, implementing inventory control, and standardizing ordering procedures
- Developed paperless environment, by implementing online system to manage data, fulfil orders, and integrate processes, resulting in improved efficiencies of 47% and reduced labor hours of 2.5 hours per week
- Discovered and rectified erroneous vendor billing, saving $2K in potential costs
4. Start your bullet points with action verbs
Many job seekers start their bullet points with “Responsible for” or varieties like “Tasked with.” Not only are these sentence starters resume clichés, but they also tend to lead you to list the duties associated with office manager job descriptions, rather than present your achievements.
By contrast, compelling action verbs help you introduce your relevant accomplishments and present yourself as a proactive, innovative employee.
Try starting your resume bullet points with some of these actions verbs:
| Answered | Integrated | Prepared |
| Created | Liaised | Reported |
| Developed | Managed | Saved |
| Discovered | Ordered | Slashed |
| Hired | Performed | Supervised |
Resume examples for different industries
Not sure what your resume should look like? The best way to learn is by taking inspiration from resume examples written by other candidates in your industry.
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7 Office Manager Resume Examples & Writing Tips
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